Administrative Assistant MS1

Aesop Intermediate LLC•Walls, MS

2h•Onsite

About The Position

In this role, you will coordinate the sales and operational function for in-person customer sales transactions at the yard, including managing driver operations and payments, payment receipts, and organizing customer transactions and general site operations. As a member of the operations team, you will provide direct support to the Site Manager and provide excellent service to customers. You may also work closely with the Regional Sales Manager, Regional Operations Manager, and Regional Accounts Receivable Lead on the coordination of yard activities.

Requirements

High School diploma or a minimum of 2-3 years of experience with cash handling and Sales / Customer Service.
Experience with cash collections.
Strong written and verbal communication skills are required, with a commitment to act with an elevated level of professionalism during all transactions, both internally and externally.
Ability to read, write, and comprehend instructions, short correspondence, and memos. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Proficiency in Microsoft Office, primarily Excel and Word, with the aptitude to learn new systems and software.
Working knowledge of on-site database sales software (Pinnacle preferred).
Must be able to work effectively alone or with others in a matrix team environment.
Must be able to work collaboratively across functions outside of Sales.
Must be a self-starter with the demonstrated ability to meet timelines and schedules related to essential functions described above.
Must demonstrate good attention to detail and strong organization skills with the ability to prioritize and manage multiple tasks.

Nice To Haves

Associate degree (A.A.) or equivalent from a two-year college or technical school a plus. An equivalent combination of education and experience may be considered.

Responsibilities

Post COD Payments
Process COD cash, check and credit card payments from drivers
Scan and upload driver manifests into teams
Monitor manifest until all invoices have been paid or credited (to ensure every stop/part on the driver’s manifest is accounted for: either delivered, returned, or re-scheduled)
Monitor and report open CODs to dispatcher/sales in conjunction with region’s Admin Assts
Cash Management
Count down all daily cash tills
Prepare new cash tills for the next day
Make change orders to replenish cash tills as needed
Prepare Bank Deposit
Prepare daily cash deposit
Scan check deposits into bank account
Complete End of Day Checkout Spreadsheet
Enter daily totals for payments posted by the sales team for that day
Reconcile cash, check and credit card transactions
Investigate and resolve unbalanced payments
Site-Specific Duties
Check-in delivery drivers
Run the check refund report and review refunds that were issued the previous day
Work on the Open COD report
Scan titles and upload to their file in the inventory system online
Shred crushed titles and receive in titles from the auction
Process customer and vendor mail, forwarding to appropriate locations
Order office supplies
Perform Other Duties as Assigned
Help cover duties for Admin Assistants when they are out
Maintain and update customer sales tax forms in Pinnacle
Obtain and maintain customer W9’s that may come in from routes
File fuel receipts