Under direct supervision, the Administrative Assistant provides administrative and clerical support including data entry, filing, calendar management, document change control and assistance in daily office activities.
Collect, compile and analyze data and information.
Compose straightforward written descriptions and summaries of results.
Perform assigned administrative activities in support of individual and team objectives.
Schedule meetings and make travel arrangements as requested.
Exercise discretion and independent judgment in analyzing information requests and determining trends.
Organize, maintain and distribute files, reports and mail.
Write/transcribe Standard Operating Procedures (SOPs) and other documents.
Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
Distribute weekly and monthly reports.
Track and trend information as directed.
Establish and maintain centralized locations for shared files.
Maintain and update databases (e.g. complaints, discrepancies, etc.)
Ensure food/beverages and other logistics for meetings have been arranged.
High school diploma or equivalent.
At least two years of previous experience in similar role or customer service.
Intermediate level skill in Microsoft Access (for example: designing and creating simple queries, modifying data types, adding dates, working with required fields and/or creating labels).
Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).
Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
Intermediate skill level in Project, and Adobe Writer.