Administrative Assistant

GreenPoint Ag•Decatur, AL

17d•Onsite

About The Position

GreenPoint Ag is seeking an Administrative Assistant to work in the Decatur/Tanner Service Center supporting the Warehouse. This positions aids and performs all stated functions (clerical and otherwise) necessary to enhance the performance and desired results of the assigned department/location. Responsible for performing and facilitating office support activities that will ensure the smooth and efficient operations of the Company. The Admin will be customer facing, internal and external, and will require someone with a positive attitude, great people skills, and ability to manage time well. This position will benefit from someone with excellent problems solving skills and follow-through. This position is Monday through Friday, On-site, from 7am-4pm with extended hours during the growing season.

Requirements

Specific position/site qualifications and progression may apply, consult with Human Resources
Skill Level I – High School graduate; some related experience and/or training
Skill Level II – Associates degree from a 2-year college; 2+ years of related experience and/or training; or equivalent combination of education and experience
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; ability to write routine reports and correspondence; ability to speak effectively before groups of customers, employees, and organizations
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule forms
Working knowledge of, Microsoft Office Suite, including MSWord, Outlook, Excel, PowerPoint, Publisher, and other software deemed necessary to perform job duties as stated
Valid driver’s license; must be able to meet a Motor Vehicle Review in accordance with Company policy
Ability to communicate with associates and customers
Ability to read, count, and write to accurately complete all documentation

Responsibilities

Performs duties relating to orders, inventory, reporting and administrative needs through use of EFC Vanguard operation software
Prepares, formats, edits, and proofreads a wide variety of materials including reports, correspondence, bulletins, memoranda, and other documents
May be called on to perform inventory and cycle counts in the warehouse or answer inquiries to be physically checked.
Assists department by answering the telephone, directing calls, and taking messages as needed. Ability to multi-task and learn different job functions in the Service Center.
Assists as needed in the coordination of programs and activities with office personnel and field staff to ensure their success
Assists as needed with assigned department/location travel and hotel needs
Maintains office supply cabinet and computer and copier paper supply to assure adequate resources are available
Conducts clerical functions related to orders, invoicing, credits, deliveries, etc.
Presents a positive, professional image of Greenpoint Ag, its products and its programs
Must be able to work within a team and build relationship with different personalities to drive team success.