Asset & Wealth Management, Asset Management Private - Debt Capital Markets, Administrative Assistant, New York
About The Position
Provides administrative support to multiple Managing Directors in the Debt Capital Markets business and their teams in a complex team environment; provides backup team support as needed across Alts Investing Maintain and coordinate complex and extremely detailed calendars including senior-level internal/ external meetings and conference calls; prioritizes meeting requests and related logistics. Manages high volume of phones calls and interacts with high level business leaders and clients in a professional and effective manner. Handles highly confidential and sensitive client information with utmost discretion. Responds and follows up on client requests in a timely manner. Coordinates a high volume of domestic and international travel arrangements, including visa procurement; processes expense reports in a timely manner. Prepares and distributes business correspondence, signatures, memos, letters, reports or other documents as requested. Responsible for participation in ad-hoc and general administrative duties (copying, filing, faxing, archiving, shipping, supplies etc.), ad-hoc projects, committees and/or event planning. Works with conference and catering services for meetings and client engagements as needed. Maintains understanding of firm policies and handles certain issues independently.
Requirements
- Experience supporting multiple executive(s) in a complex environment, preferably in financial services, private sector or government.
- Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
- Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
- Extreme attention to detail and organizational skills, with ability to prioritize tasks.
- Quick learner and self-starter with excellent anticipation skills.
- Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
- Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment.
- Highest degree of integrity, professionalism, and diplomacy is required.
- Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required.
- Familiar with expense platforms such as SAP Concur
- Supportive team player with a positive attitude.
- Ideal candidate has at least 4-6 years of experience.
Responsibilities
- Provides administrative support to multiple Managing Directors in the Debt Capital Markets business and their teams
- Provides backup team support as needed across Alts Investing
- Maintain and coordinate complex and extremely detailed calendars including senior-level internal/ external meetings and conference calls
- Prioritizes meeting requests and related logistics
- Manages high volume of phones calls and interacts with high level business leaders and clients
- Handles highly confidential and sensitive client information with utmost discretion
- Responds and follows up on client requests in a timely manner
- Coordinates a high volume of domestic and international travel arrangements, including visa procurement
- Processes expense reports in a timely manner
- Prepares and distributes business correspondence, signatures, memos, letters, reports or other documents as requested
- Responsible for participation in ad-hoc and general administrative duties (copying, filing, faxing, archiving, shipping, supplies etc.)
- Responsible for participation in ad-hoc projects, committees and/or event planning
- Works with conference and catering services for meetings and client engagements as needed
- Maintains understanding of firm policies and handles certain issues independently
Benefits
- Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
