UNIV - Administrative Assistant - Surgery: Vascular Surgery

Medical University of South Carolina • Charleston, SC

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About The Position

The Department of Surgery, Division of Vascular Surgery is actively recruiting for an Administrative Assistant. This is an autonomous position providing high level administrative support to multiple Surgeons and performing various duties for clinical, academic, research, and public service activities in order to optimize time spent by these doctors on administrative matters

Requirements

• A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.
• Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification.
• Some positions require eligibility for bonding.

Responsibilities

• Serves as the contact person for multiple Vascular surgeons. Coordinates their schedules, including scheduling meetings, preparing travel arrangements, and clinic patient visits, etc. Maintains their calendars and assembles all appropriate information for upcoming meetings or patient visits. Briefs physicians prior to meetings.
• Manages patient referrals ensuring that all outside records are reviewed and appropriate ancillary tests have been requested. Responsible for scheduling and coordinating patient surgeries, diagnostic tests, or other ancillary procedures. Knowledge of insurance and the process for prior authorizations.
• Coordinates all administrative requirements of faculty member, i.e. tracks CME credits, assists with applications and licenses coordinates reimbursements, triages phone calls, sorts and responds to mail correspondence.
• Manages and schedules clinic appointments, revises clinic schedules as necessary, reviews clinics prior to clinic date to ensure that they are scheduled appropriately.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED