Administrative Assistant @ Northland

The Salvation Army USA Central Territory•Gladstone, MO

14d

About The Position

Job Objective: The position will provide administrative support to the office and staff. Essential Functions: General Office Perform clerical functions including, but not limited to, maintaining Corps records and inventory, answering and directing phone calls, managing correspondence as requested, and managing internal and external mail Ensure office equipment is functioning properly and arrange for maintenance and repair as warranted Serve as liaison between Corps and DHQ IT Department ensuring Corps technology needs are met Manage offices supplies to include ordering, maintaining inventory, and distributing Maintain Corps records as directed by Corps Officer Maintain sufficient postage Prepare Advisory Council and Corps Council meeting agenda including supporting materials; send meeting notices to members; record meeting minutes Manage volunteer and donor correspondence Manage property and general liability insurance claims Order food and supplies for Corps programing and events as directed by Corps Officer Make arrangements for staff meetings As directed by Corps Officer, serve as Corps representative with community service network agencies Encourage a positive work environment by conducting oneself in a manner that fosters healthy relationships with co-workers, supervisor and visitors Comply with all organization and Corps-specific policies and procedures Facility Rental Manage rental contract documents Record and deposit all rental income Coordinate building opening and closing Human Resources Assist with the development and maintenance of employee job descriptions Prepare employment request and employee termination packets for Corps Officer approval Assist with new employee orientation as directed Report and monitor worker’s compensation claims Assist Corps Officer with probation and termination matters as directed Accounting Perform all banking transactions according to policies and procedures All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission. The Salvation Army Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. The Salvation Army is an equal opportunity employer. Candidates who are back to work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

Requirements

High School diploma or equivalent; post-secondary degree/certification preferred
Minimum two years related experience
Highly effective organizational, interpersonal, and conversational skills
Attention to detail
Decision-making and problem-solving skills
Ability to perform with limited supervision
Ability to communicate effectively verbally and in writing
Ability to maintain positive relationships with officers, staff, volunteers, community influencers, and prospective donors
Ability to utilize Microsoft Office and virtual meeting software
Ability to operate basic office equipment including telephone, computer, copier, fax, and scanning equipment
Must be willing to support The Salvation Army mission
Must possess a valid driver's license from the state of residence.
Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business

Responsibilities

Perform clerical functions including, but not limited to, maintaining Corps records and inventory, answering and directing phone calls, managing correspondence as requested, and managing internal and external mail
Ensure office equipment is functioning properly and arrange for maintenance and repair as warranted
Serve as liaison between Corps and DHQ IT Department ensuring Corps technology needs are met
Manage offices supplies to include ordering, maintaining inventory, and distributing
Maintain Corps records as directed by Corps Officer
Maintain sufficient postage
Prepare Advisory Council and Corps Council meeting agenda including supporting materials; send meeting notices to members; record meeting minutes
Manage volunteer and donor correspondence
Manage property and general liability insurance claims
Order food and supplies for Corps programing and events as directed by Corps Officer
Make arrangements for staff meetings
As directed by Corps Officer, serve as Corps representative with community service network agencies
Encourage a positive work environment by conducting oneself in a manner that fosters healthy relationships with co-workers, supervisor and visitors
Comply with all organization and Corps-specific policies and procedures
Manage rental contract documents
Record and deposit all rental income
Coordinate building opening and closing
Assist with the development and maintenance of employee job descriptions
Prepare employment request and employee termination packets for Corps Officer approval
Assist with new employee orientation as directed
Report and monitor worker’s compensation claims
Assist Corps Officer with probation and termination matters as directed
Perform all banking transactions according to policies and procedures