Administrative Assistant
About The Position
As a temporary Human Resource Administrative Assistant, you will be responsible for managing a variety of personnel-related tasks and will provide support to the People Operations department and SAFY employees regarding human resources-related activities, policies, processes, and procedures. As a member of this team, you will build working relationships with candidates and new SAFY employees, complete HRIS data entry, manage the electronic files and other administrative duties. Seeking a temporary full-time/on-site preferred, but flexibility for remote/part-time opportunities may be available for a minimum of 14 weeks. Who We Are At SAFY, our mission is Preserving Families & Securing Futures. For 40 years, our work has rested on a single, radical idea – children belong in families. We believe that every child and family deserves the opportunity to reach their full potential. We are a team of 500 employees across seven states providing services such as Family Preservation & Reunification, Behavioral Health, Therapeutic Foster Care, Adoption Services and Older Youth Services so the families and children we serve can build resilience and thrive.
Requirements
- High school diploma or equivalent required.
- Minimum 1-2 years of relevant work experience required.
- Strong attention to detail and accuracy and ability to multi-task.
- Ability to work calmly and effectively under pressure. Strong organizational skills to prioritize workload.
- Excellent communication and customer service skills, both oral and written.
- Ability to maintain a high level of confidentiality and sensitivity of information and exercise good judgment and discretion in handling and disseminating information.
Nice To Haves
- Higher education and/or applicable experience preferred.
- Knowledge of Microsoft, ADP Workforce Now, learning management systems and other online systems is helpful.
Responsibilities
- Coordinates and manages the administrative needs for the People Operations Department and assists the team with various projects
- Managing the tracking, follow up and electronic filing of all new hire paperwork
- Manage electronic employee records and maintain, update and audit internal employee files ensuring information is accurate, up‐to‐date, and comprehensive
- Ensure all new hires complete the required 1-9 Verification documentation in a timely manner
- Performs pre‐employment onboarding and candidate communication activities such as but not limited to background checks and completing any internal documentation.
- Draft offer letters, communicates important employment information
- Responsible for internal communication regarding new hires, terms, and other employee updates
- Responsible for assisting with compliance and contractual audits
- Evaluate and recommend process improvements for improving data quality and process efficiencies
- Navigation, reporting and basic troubleshooting in HRIS
- Sensitive and responsive to the cultural differences of staff, SAFY youth, foster parents and external vendors
- Other duties or special projects as assigned
Benefits
- 401(k) Retirement plan with company match
- On demand access to earned wages through Zayzoom
- Employee Assistance Program with 6 free visits per year
- First Stop Health – A virtual Healthcare benefit
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
