Administrative Assistant

Aston Carter-posted 7 days ago
$20 - $24/Yr
Entry Level
Onsite • Saline, MI
1,001-5,000 employees
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We are seeking a dedicated Administrative Assistant to provide comprehensive support across various functions, ensuring smooth and efficient operations. This role requires a highly organized individual capable of managing multiple priorities and supporting executives as needed.

  • Support document filing and retention both physically and digitally.
  • Compile, summarize, and visualize information as requested.
  • Distribute group-specific electronic announcements, information, reports, and other communications.
  • Prepare for and support on-boarding & off-boarding of personnel.
  • Coordinate and schedule travel arrangements for executives, if required.
  • Manage and order office supplies.
  • Plan, organize, prepare for, and support large meetings/events for single or multiple departments.
  • Provide general support for visitors and arrange meeting/seating spaces and amenities.
  • Create, submit, manage, track, and receive purchase orders and invoices.
  • Track and manage department budgets and visualize usage condition.
  • Conduct department purchases within policies.
  • Support expense report creation and submission for executives, if required.
  • 5+ years of administrative support experience.
  • Clear and effective written and verbal communication skills with members of varying levels of the organization.
  • Ability to represent concepts and data visually in graphs, tables, charts, and other images.
  • Demonstrated ability to multi-task, prioritize, and manage a high-volume of work requests from multiple sources.
  • Demonstrated ability to work independently, take initiative, manage time effectively, and proactively communicate with team and stakeholders.
  • Strong attention to detail and ability to identify and implement project and process changes in a dynamic environment.
  • Strong understanding of and ability to maintain privacy and confidentiality.
  • Demonstrated ability in Microsoft Office Suite applications (incl. Word, PowerPoint, Excel, SharePoint).
  • Experience with accounting/finance systems such as Ariba/SAP or capacity to learn on the job.
  • Japanese language proficiency.
  • PowerBI and/or Power Apps experience.
  • Experience managing executives’ schedules.
  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)
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