Administrative Assistant (Youth Employment Department)
About The Position
We are looking for a part-time Administrative Assistant who will be responsible for the overall administration of the Youth Employment Department which includes but is not limited to the following: monthly reports, personnel records, general office files, program intake & enrollment , documentation of staff attendance, professional use of phones, office inventory and supplies, receipt and dissemination of mail, supervision of paid or volunteer support staff, and other administrative duties as assigned by Director. The Administrative Assistant will report to the Deputy Director
Requirements
- A minimum of sixty credits towards a degree from an accredited college or university in administration and/or human resources.
- A minimum of five years professional paid work experience in a non-profit youth or social service agency in an administrative or managerial capacity.
- Demonstrated skills and competencies in the program and human resource administration, and ability to manage multiple administrative tasks while meeting deadlines.
- Ability to creatively problem-solve information management challenges.
- Professional communication skills, both oral and written. Ability to interact professionally and effectively with staff, volunteers, program members, parents, community residents, visitors, and vendors.
- Computer proficiency in Microsoft Word, Access, Publisher, and Excel.
- Familiarity and compliance with office protocols involving dress, demeanor, record keeping, confidentiality, staff meetings, visitors, and employee use of supplies and equipment.
Responsibilities
- Provide administrative oversight, direction, training, and support to staff, volunteers, and interns to ensure the effective and professional administration of the department’s Workforce Development Programs and related activities.
- Under the direction and approval of the Director, establish and maintain systems to monitor and manage employee records and files; conduct new employee orientations; and oversee and document the use of sick, vacation, and personal leave, as well as instances of lateness.
- Under the direction and approval of the Director, establish and maintain systems to monitor and manage participant intake and enrollment records for all Youth Employment Workforce Program participants.
- Generate and maintain management information systems that enable and support the effective and efficient administration of Youth Employment Workforce Program operations.
- Oversee the professional use of phones and provide technical assistance to staff when necessary.
- Order, secure, manage, and maintain office supplies and equipment.
- Receive and disseminate correspondence to appropriate staff, with special attention to communications from PAL Headquarters, as well as government and financial documents.
- Respond to requests from PAL Headquarters with approval and direction from the Director.
- Provide general administrative and operational support to ensure the successful implementation of the department’s Workforce Development Programs and related initiatives.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
