ViiV Healthcare (GSK) Administrative Assistant

GSK • Durham, CA

2d • Hybrid

About The Position

ViiV Healthcare is a global specialty HIV company, the only one that is 100% focused on researching and delivering new medicines for people living with, and at risk of, HIV. ViiV is highly mission-driven in our unrelenting commitment to being a trusted partner for all people living with and affected by HIV. Our aim is to think, act, and connect differently through a focus on education on and treatment for HIV. We go to extraordinary lengths to deliver the sorts of breakthroughs, both in treatments, care solutions and communities, that really count. We go beyond the boundaries of medicine by taking a holistic approach to HIV through developing and supporting sustainable community programs and improving access to care. We are fully committed to push through every challenge until HIV/AIDS is eradicated. ViiV has played a significant part in delivering breakthroughs that have turned HIV into a manageable health condition. We offer the largest portfolio of HIV medicines available anywhere, and we continue our work to cater for the widest possible range of needs in response to the HIV epidemic. We are aware of how much is at stake for those affected by HIV and we show up every day 100% committed to the patients. Our work culture is fast-paced, diverse, inclusive, competitive, and caring. But ViiV isn’t just somewhere to work – it’s a place to belong, an invitation to bring your very best, and a team full of impact-driven team members who are hungry to make a difference. While we have been improving lives of HIV patients for 30 years, this is an especially exciting time to be at ViiV, as we evaluate novel approaches to treatment and prevention that could further reduce the impact of HIV on individuals and communities. The Administrative Assistant provides efficient, accurate, and reliable administrative support to executives on ViiV Healthcare US commercial leadership team. This role supports day-to-day operations by coordinating schedules, meetings, travel, and administrative processes, helping the team operate smoothly and effectively. This role is a hybrid position and will require the candidate to be onsite a minimum of two (2) days per week at ViiV Healthcare’s U.S. headquarters in Durham, NC. Relocation assistance is not available for this role.

Requirements

• High school diploma & 5 years of administrative support experience supporting multiple managers OR cross-functional teams
• Microsoft Outlook, Word, Excel, and PowerPoint experience
• Experience supporting Senior Leadership

Nice To Haves

• Advanced IT skills to include Microsoft Outlook, PowerPoint, Word and Excel and competencies in all GSK processes
• Excellent organizational skills with the ability to manage competing priorities (and people) and work within tight deadlines
• Strong interpersonal skills, able to work collaboratively with colleagues and cross-functional partners at all levels
• Attention to detail and commitment to delivering high-quality work
• Flexibility and a proactive approach to problem-solving
• Strong organizational and communication skills

Responsibilities

• Manage calendars, schedule meetings, and coordinate logistics for meetings, workshops, and events.
• Arrange domestic travel and accommodations for team members and visiting colleagues.
• Coordinate meeting logistics, including room bookings, virtual meeting setup, audiovisual needs, and catering when required.
• Process expense reports and provide basic finance and administrative support in accordance with company policies.
• Support onboarding activities for new hires, including coordination of IT access and equipment.
• Maintain and update files, trackers, and administrative records with accuracy.
• Route or respond to routine inquiries and escalate issues as appropriate.
• Perform all responsibilities in compliance with company policies, safety procedures, and applicable regulations.

Benefits

• Please visit GSK US Benefits Summary to learn more about the comprehensive benefits program ViiV offers US employees.
• All ViiV employees receive the same benefits options and plans as GSK employee.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED