Administrative Assistant

OneDigital•Rutland, VT

1d•$22 - $24•Onsite

About The Position

Most of our clients have built their companies from the ground up. OneDigital has too. We stand alongside these business owners, providing peace of mind that if the unthinkable happens, they are protected. We are their trusted partner to help them manage risks from weather, injuries or other unforeseeable surprises. This gives our clients the ability to focus on what’s most important to them and their employees: doing their best work and living their best lives. If you are looking for a career where you are helping people and businesses thrive, even during times of uncertainty, OneDigital is the right career for you. Our Newest Opportunity: The Administrative Assistant will assist with general administrative duties and day to day office operations. There will be a range of key responsibilities so this is a great role for those who are flexible, have a “can-do” attitude, and who thrive in a fast-paced environment

Requirements

Excellent verbal and written communication skills
Good interpersonal and customer service skills
Exceptional organization skills
Must be a team player
Ability to work independently
Must be able to manage multiple priorities
Able to maintain confidentiality

Responsibilities

Greet and direct in office visitors
Answer and direct phone calls
Coordinate use of conference rooms; assist in set-up and clean-up of conference rooms for management and/or client meetings including coordination, selection and ordering of food
Assist with set up of seminars (on and off site) and day of tasks as needed
Provide administrative support to the Manager and others as requested to include:
Requesting information from clients
Creating and updating client information
Updating agency management system with policies, renewal dates, premium, activities, and documents
Request and follow-up on signatures from clients when necessary
Print and binding of client presentations as needed
Pulling reports, policies, or information from carrier websites as needed
Processing and download duties in the agency management system.
Provide office management duties to include but not limited to:
Assist in review of service contracts on equipment from vendors
Assist in maintaining all office equipment to include copiers, shredders, postage machine, etc.
Be sure all equipment is kept in working order and coordinate with vendors if issues occur
Assist staff in training of equipment when needed
Assist in research, negotiating and price and purchase of office furniture and supplies
Get and distribute mail on a daily basis.
Send checks to corporate office.
Order and maintain office supplies (paper, toner, kitchen supplies)
Process incoming payments on carrier sites and in the agency management system
Assist the accounting department with payment processing.
Other projects as assigned by management.