Administrative Assistant

USA Mechanical & Energy Services • Manchester, CT

10d • Onsite

About The Position

As an Administrative Assistant, you will be a key team member responsible for ensuring administrative processes are organized, efficient, and aligned with company policies and procedures. This role plays a critical part in maintaining a high-quality day-to-day business operation. This position will be in-house Monday to Friday in our East Granby CT Office.

Requirements

• Must maintain a professional customer-facing demeanor while performing daily job responsibilities.
• Must have strong presentation skills.
• Proven experience in building customer relationships.
• Excellent organization & prioritization.
• Exceptional people skills & must be a team player.
• Excellent and creative critical thinking skills.
• Resourceful, independent and self-motivated.
• An ability to adjust to changing workflows and demands.
• Flexibility to travel locally.
• Strong MS Office skills including Excel, Word, PowerPoint, and Microsoft forms.
• Be able to manage business social media, Facebook, Instagram, LinkedIn, Constant Contact, Hoot Suite & Canva.

Responsibilities

• Assign weekly safety training in Astra University.
• Manage fleet, repairs, fuel cards, and review inspection documents.
• Order and distribute uniforms.
• Manage Microsoft form maintenance / adds.
• Maintain Office supply review and orders.
• Assist project managers in closing out documents and permits.
• In charge of updating the phone list.
• Office Supply Ordering etc.
• Manage and update social media.
• Manage Monthly newsletter & quarterly newsletter for employees & customers.
• Update Employee birthday cards.
• Updating safety portals.
• Order Safety materials & harness etc. for new hires.
• Links for Sales Leads, Employee referrals, Material Delivery Links.
• Other job duties as needed.
• Customer survey.

Benefits

• Medical/Dental/Vision Insurance
• 401(K) with Employer Contributions
• PTO
• Paid Holidays
• Long-term Disability
• Short-term Disability
• Accidental Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Pet Insurance
• Multiple Annual Employee Appreciation Events and more

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed