Administrative Assistant, South Windsor - Full Time

Macy's • South Windsor, CT

20h

About The Position

Macy’s is more than just a store. We’re a story. One that’s captured the hearts
and minds of America for more than 160 years. A story about innovations and
traditions…about inspiring stores and irresistible products…about the excitement
of the Macy’s 4th of July Fireworks, and the wonder of the Thanksgiving Day
Parade. We’ve been part of memorable moments and milestones for countless
customers and colleagues. Those stories are part of what makes this such a
special place to work.

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant.
The ideal candidate will be proficient in office management tasks, possess
excellent communication skills, and have the ability to multitask effectively in
a fast-paced environment.

Requirements

• Flexible availability, including days, evenings, weekends and holidays with regular, dependable attendance and punctuality
• Proven experience as an administrative assistant or in a similar role
• Strong organizational skills with the ability to prioritize tasks efficiently
• Excellent communication skills, both written and verbal
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
• You possess vision and creativity, and can multi-task in a fast-paced environment
• You can learn and use computers and other electronic devices, including handheld equipment proficiently
• You can effectively communicate and present information to customers, peers, and all levels of management
• This position requires constant moving, talking, hearing, lifting, standing, and reaching with arms and hands.
• Involves standing for at least two consecutive hours, lifting at least 30lbs., stooping, kneeling, crouching, and climbing ladders
• Reaching, including above eye level
• Requires close vision, color vision, depth perception, and focus adjustment
• Frequent use of computers and other technology, necessary to perform job functions, including handheld equipment

Responsibilities

• Provide comprehensive administrative and clerical support for routine daily meetings, special projects and other area were applicable as assigned, meticulously considering each step and devising effective solutions
• Generate ad hoc reports and presentations, and manage special projects as required
• Coordinate internal and external meetings, manage responses to meeting requests, compile and distribute meeting materials, and arrange necessary technology, including web and video conferencing. Additionally, coordinate catering orders and delivery
• Exercise sound judgment, discretion, and maintain confidentiality regarding sensitive information
• Undertake basic accounting duties such as processing invoices and ensuring accurate expense allocation. Collaborate with the Central Finance team as necessary
• Collaborate with procurement to ensure timely ordering of building supplies
• Coordinate with IT, HR and other partners to ensure smooth office operations
• Coordinate the distribution of incoming and outgoing communications, including emails, memos, letters, reports, newsletters, and phone calls
• Manage the calendar for leaders using Outlook, ensuring efficient scheduling and coordination
• Arrange and organize travel arrangements, departmental activities, and meeting spaces, including coordinating catering when necessary
• Establish, develop, and maintain an effective filing system to ensure easy retrieval of documents
• Reconcile travel and monthly expenses, and prepare and submit accurate expense reports
• Foster an environment of acceptance and respect that strengthens relationships, and ensures authentic connections with colleagues, customers, and communities

Benefits

• Merchandise discounts
• Performance-based incentives
• Annual merit review
• Employee Assistance Program with mental health counseling and legal/financial advice

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees