Administrative Assistant

Clay County • Liberty, MO

1d

About The Position

Clay County is seeking a highly organized and proactive Administrative Assistant to provide critical support to our executive leadership team. This role is at the heart of our administrative operations, requiring a professional who can work independently to manage multi-agency coordination, executive clerical duties, and public-facing reception. If you are a disciplined professional with a strong work ethic and the ability to adapt to changing priorities, we encourage you to apply.

Requirements

• Professionalism: Proven ability to communicate effectively with all levels of staff and the public.
• Technical Proficiency: Advanced skills in operating personal computers, databases, spreadsheets, and modern office equipment.
• Adaptability: A demonstrated ability to manage multiple tasks and shift priorities in a fast-paced government environment.
• Integrity: A commitment to maintaining high levels of confidentiality and organizational ethics.
• Education: High school diploma or equivalent, supplemented by specialized coursework in general office practices (typing, filing, and bookkeeping).
• Experience: 1 to 3 years of increasingly responsible related administrative experience (or an equivalent combination of education and experience).
• Physical Requirements: Ability to sit for extended periods, walk, bend, and lift up to 10 pounds as needed for office operations.

Responsibilities

• Executive Support: Draft and edit high-level correspondence, memoranda, and reports; prepare original communications for vendors, citizens, and governmental agencies.
• Commission Assistance: Assist with the preparation of Request for Commission Actions (RCA) forms and provide administrative support for County Commission meetings.
• Operational Management: Maintain the department’s Standard Operating Procedure Manual and manage County asset logs for insurance and disposal purposes.
• Financial Administration: Prepare purchase orders, invoices, and requisitions; utilize knowledge of accounting principles to maintain accurate spreadsheets and charts.
• Reception & Communication: Serve as the professional "face" of the department by greeting guests, routing telecommunications, and handling inquiries with empathy and professionalism.
• Data Integrity: Maintain strict confidentiality regarding sensitive matters, including payroll, HIPAA regulations, and employee discipline.

Benefits

• The employee benefits package includes two defined benefit retirement plans fully funded by the County and a deferred-compensation plan with a match on the first 4% contributed.
• We also offer three medical plans including two high deductible plans, dental, vision, two flexible spending accounts, and supplemental plans.
• Full-time employees are also offered life insurance (2X annual salary) paid by the County, paid vacation/sick leave, 14 paid holidays, LTD and tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED