Administrative Assistant - Private Asset Management

TIAA • Frisco, TX

3d • $27 - $34

About The Position

The Administrative Assistant provides administrative support and coordinates activities for specific individuals or teams, ensuring efficient office functioning through a range of responsibilities. Under moderate supervision, job provides an opportunity to play a key role in ensuring the success of daily operations for employees of all levels.

Requirements

• High School Preferred
• No Experience Required
• Physical Requirements: Sedentary Work
• Accountability
• Adaptability
• Administrative Support
• Communication
• Corporate Travel Program Management
• Detail-Oriented
• Employee Engagement
• Executive Presence
• Expense Reporting/Management
• Organizational Savviness
• Prioritizes Effectively
• Relationship Management
• Travel Expertise

Nice To Haves

• Bachelor’s degree
• Strong proficiency with Microsoft suite of products, specifically Excel
• Proven experience being detail oriented and organized with good follow through skills
• Able to multi-task and produce in a fast paced, team-oriented environment
• Excellent oral and written communication skills
• Strong interpersonal and customer service skills

Responsibilities

• Maintains office inventory, facilitates supply orders and completes other general office duties.
• Supports employees with various tasks related to onboarding, appointment setting and travel arrangements.
• Provides meeting assistance through scheduling, presentation preparation and diligent note taking.
• Handles various office tasks related to communication and organization.
• Upholds organizational policy and procedures, while also ensuring office-wide coordination efforts among various teams and departments.
• Coordinate and communicate meetings for high-net-worth clients in multiple locations across multiple time zones
• As the voice of TIAA answer phones and route calls; provide general information to clients; refer questions and issues to appropriate staff or department for further information and problem resolution.
• Maintain calendar for executives
• Create internal/external correspondence using Microsoft Office products (Excel, PowerPoint, Word, etc.) as well as create correspondence and/or log activities in client management system (Siebel/Unified Desktop)
• Compile client data and research
• Make routine travel arrangements and complete expense reports
• Order and maintain office supplies
• Schedule and set-up internal meetings/conference calls/catering as required
• May act as liaison for office facilities and maintenance issues
• May act as liaison for vendors and ensure payment of office-related invoices
• Ad-hoc reporting/projects
• Assist teammates; cover other duties during vacations

Benefits

• The organization is committed to making financial well-being possible for its clients, and is equally committed to the well-being of our associates. That’s why we offer a comprehensive Total Rewards package designed to make a positive difference in the lives of our associates and their loved ones. Our benefits include a superior retirement program and highly competitive health, wellness and work life offerings that can help you achieve and maintain your best possible physical, emotional and financial well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED