Administrative Assistant

PennEngineering®•Waterford, MI

6h•Onsite

About The Position

The Administrative Assistant is responsible for ensuring the PROFIL office operates efficiently in alignment with established standards. This role supports the President and the leadership and sales teams with day-to-day operations.

Requirements

Associate degree or equivalent required; a combination of education and experience will be considered
3+ years prior administrative support experience
Prior experience with travel arrangements, expense reports and event planning
Organized and able to manage time/projects with strong attention to detail
Ability to maintain and handle confidential information
Excellent interpersonal and verbal/written communication skills
Ability to work with all levels of staff and management
Proficiency in Microsoft Office (Outlook, Excel, Word)
Self-motivated and able to work independently in a fast-paced environment

Nice To Haves

Bachelor’s degree
Experience in a manufacturing environment
Experience supporting C-suite level

Responsibilities

Provide administrative and clerical support to President and leadership staff; calendar management for respective executives
Serve as a point of contact for internal administrative and office-related needs
Organize customer visits, internal/external meetings and special events (conference room set up, welcome TV communication, coordinate catering, notice to participants, post-meeting clean up, etc.)
Arrange travel and accommodations and submits expense reports on behalf of management
Communicate/distribute company-wide messages concerning office related announcements, events and office etiquette
Respond to maintenance requests and serve as point of contact for office inquiries; maintain shared resources such as copiers, printers, and office equipment
Track usage of company-owned business vehicles, including maintaining logs, scheduling maintenance and repairs, and coordinating insurance-related documentation
Participates in employee event committee
Conduct clerical duties including filing, processing incoming and outgoing mail, answering and returning phone calls, preparing documents, maintaining clean office environment, and ordering and restocking supplies and refreshments.
Process employee expense reimbursements (safety shoes, safety glasses, etc.); orders bereavement and special occasion items for employees
Professionally maintain confidential data, information and concepts
Assist in ad-hoc projects as needed