Administrative Assistant at Atra: Center for Rabbinic Innovation

Hillel International • New York, NY

5d • $50,000 - $55,000 • Hybrid

About The Position

As Administrative Assistant to the Executive Director (ED), you will be responsible for providing overall executive-level coordination, scheduling, and logistical support to the Executive Director in all aspects of her daily activities. The ideal candidate is energetic, detail-oriented, flexible, thrives in a fast-paced environment, professional and discreet, and has strong interpersonal skills along with excellent written and verbal communication skills. This position will report to the Special Projects Manager and is a key member of the Executive Office.

Requirements

• 1+ years of relevant experience.
• Technologically savvy. Experience with Google Workspace, Slack, Asana, Outlook is a plus.
• Comfortable and discreet handling confidential information.
• Strong writing and editing skills.
• Ability to prioritize and manage multiple tasks with competing deadlines.
• Interest in contributing to a growing, mission-driven Jewish nonprofit and enthusiasm for learning how different parts of the organization work together.

Responsibilities

• Manage complex, high-volume scheduling and travel arrangements for the Executive Director, including donor meetings, program and partner meetings, board meetings and committee meetings.
• Protect and optimize the ED’s time by sequencing requests and managing flow, in coordination with the Special Project Manager.
• Complete expense reports and reimbursements in a timely fashion.
• Manage Executive Director’s inbox, including filing and organizing emails, managing correspondence, drafting communications and coordinating timely and appropriate responses.
• Support internal operations by assisting with file organization, task management, and invoice tracking.
• Collaborate with the Director of Operations to ensure consistency in documentation and workflows.
• Support maintaining internal meeting rhythms by preparing agendas, taking notes as needed, and tracking follow-up items.
• Ensure ED has access to briefs, agendas, donor profiles, donor packets, and materials for upcoming meetings and speaking engagements.
• Assist with preparation of materials for programs, convenings, internal meetings, and donor meetings.
• Collaborate with the Director of Development and Communications to support, track, and maintain records of fundraising work and materials to ensure the ED and organization are prepared for success.
• Provide administrative support to Special Projects Manager for high-priority, cross-organizational projects, and board meeting logistics.
• Serve as an administrative liaison between the Executive Office and Programs, Development, and IdeaLab.
• Help manage internal communication flow between the Executive Office and other teams, ensuring clarity, timeliness, and alignment.

Benefits

• Access to great health, dental, and vision insurance through Hillel International.
• Extensive Commuter, Dependent Care and Medical HSA/FSA options, as well.
• With flexible time off and a hybrid NYC work setup, you can take the time you need to rest, reset, and show up fully.
• We support your growth with professional development opportunities—from courses to coaching—and encourage learning at every level.
• You’ll join a supportive, mission-aligned environment where your voice matters and your work helps shape what’s next.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed