Administrative Assistant

Wallick Communities • New Albany, OH

5d

About The Position

Join Wallick Communities, a 100% employee-owned company with over 55 years of experience in providing affordable housing and assisted living for families and seniors across the Midwest. With 1,000+ associates and a mission to open doors to homes, opportunity, and hope, we take pride in fostering a supportive and collaborative work environment where every employee-owner plays a vital role.
A Career with Wallick Means. . .
Creating Homes for People Who Need It Most: Providing new beginnings for residents seeking affordable, safe and high-quality housing where they can thrive.
Pay-on-Demand: access your money as you earn it.
Exceptional Benefit Package: Health, dental, vision insurance effective within 2 weeks of starting your new job, paid time off, gym membership reimbursement, paid parental leave, 401K, and more!
Work-Life Balance: Paid time off, including paid parental leave.
Pay-on-Demand: access your money as you earn it.
Learning & Support: A supportive team that cares about your continued development, well-being and professional growth.
Resident Stories That Stay with You: From Henry, who moved into his first-ever home, to Jaci, whose stay at a Wallick community allowed her to achieve homeownership and graduate college, kickstarting her dream career.
Work-Life Balance: Paid time off, including paid parental leave.
Career Growth: Tuition reimbursement, training, professional development, and advancement opportunities within a company that invests in its people.
Employee Owned, Resident Focused: As a 100% employee-owned company, your daily work (supporting our residents) also contributes to your financial future by sharing in our profitability.

Requirements

• Associate degree or equivalent experience.
• Proven experience as an executive assistant or similar role, preferably supporting C-Suite executives.
• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High level of discretion and confidentiality.
• Flexibility and adaptability to changing priorities and deadlines.

Responsibilities

• Manage and maintain executive schedules, including scheduling meetings, appointments and travel arrangements.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Prepare and edit correspondence, presentations, and reports.
• Screen and prioritize incoming communications, including emails, phone calls and mail, and respond appropriately.
• Addresses resident and vendor complaints with discretion and professionalism.
• Act as a liaison between the executive team and internal departments, external partners, and clients.
• Provide general administrative support, including filing, photocopying, and managing office mail distribution.

Benefits

• Health, dental, vision insurance effective within 2 weeks of starting your new job
• paid time off
• gym membership reimbursement
• paid parental leave
• 401K
• tuition reimbursement
• training
• professional development
• advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree