Administrative Assistant

Smart AutoCare • Richardson, TX

38d • Onsite

About The Position

The Administrative Assistant is a high-impact role responsible for the seamless execution of daily operations at Smart AutoCare (SAC) . Beyond standard administrative support, this position proactively identifies operational bottlenecks and implements solutions to enhance office productivity. The ideal candidate acts as a central liaison between internal departments, external vendors, and facility management.

Requirements

• High School Diploma or GED required OR Associates Degree OR an equivalent combination of education and experience preferred
• 3+ years of related experience required
• Expert proficiency in Microsoft Office Suite with ability to create spreadsheets and professional presentations
• Exceptional organizational and analytical skills to include the ability to analyze, interpret and prepare reports
• Excellent written and verbal communication skills, with the ability to influence and align diverse stakeholders at the executive level
• Proven ability to manage competing priorities in a fast-paced environment while maintaining strict attention to detail
• Ability to work both independently and with a team

Responsibilities

• Provide high-level administrative support for internal teams and special projects
• Oversee the full lifecycle of meetings, including supplies and technical setup of equipment, catering coordination
• Manage internal office communications and serve as a professional first point of contact for clients and partners, ensuring all interactions reflect company values
• Act as the primary onsite point of contact for Property Management to ensure building repairs, cleaning, and safety protocols are executed to standard
• Monitor office inventory levels and identify potential cost-saving opportunities with office vendors
• Partner with HR for physical and administrative onboarding for new hires and offboarding, including I-9 verification and workstation setup
• Coordinate in-office events including client meetings, employee engagement programs and celebrations to foster a positive company culture
• Provide back up support for the warehouse and mailroom as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED