Administrative Assistant

Calumet•Shreveport, LA

About The Position

The Maintenance Administrative Assistant will be responsible for supporting the day-to-day responsibilities of the maintenance department as well as other departments as needed.

Requirements

Associate’s degree OR High School diploma or GED or equivalent from two-year College or five or more year’s related experience and/or training; or equivalent combination of education and experience
High proficiency with all MS Office programs, Internet, and general office equipment
Excellent written and verbal communication skills
Time management, organizational skills
Able to multi-task and handle multiple projects and deadlines
Excellent organizational, time management, and customer service skills
Demonstration of Calumet Values – Safety, Excellence, Entrepreneurship, Integrity, Innovation, Collaboration, Respect

Responsibilities

Provides administrative support for maintenance manager and maintenance personnel
Separate and tracks confined space, hot work, excavation, lockout, and other work permits to provide to the safety department
Enters daily hours worked for department personnel into JDE Edwards on each key performance indicator
Update and maintain daily Call outs and prepare weekly report Assist with bi-weekly payroll/review and verify all maintenance and utilities department’s exception reports to ensure accuracy of processing
Assist payroll with manuals and other requests as needed
Maintains invoices for equipment rentals and contractors
Attend maintenance meetings and scribe for the meetings Fax, scan, copy, make files, and schedule conference rooms as needed
Orders supply as need for the maintenance department
Maintains Work order filing system to meet five-year history requirements
Sort and prepare maintenance related internal and external mail
Assist during Turnarounds with cost and PO entries