Administrative Assistant

Sabine Surveyors Ltd.•Port Arthur, TX

1d•Onsite

About The Position

Sabine Surveyors is currently seeking an Administrative Assistant in our Port Arthur office. About us Sabine Surveyors is a full-service marine surveying and consulting company founded in 1968. Our services include bulk and project cargo surveys, hull and machinery surveys, damage surveys, P&I surveys, on-hire, and off-hire bunker and/or vessel condition surveys, vessel appraisals, vessel audits, management audits, shipyard representation services, CRF 46 Subchapter M Compliance services and vendor audits.

Requirements

Associate’s degree in Business Administration and/or equivalent work experience.
Strong knowledge of Microsoft Office, including Word, Excel, and Outlook.
Possess a strong knowledge of proper English usage, grammar, spelling, and punctuation.

Nice To Haves

Experience with PowerPoint, SharePoint, Microsoft Teams, and cloud storage helpful.
Experience in the marine industry is an advantage.

Responsibilities

Assisting Senior Management and Area Managers as necessary as directed by the Administrative Manager.
Performing a wide variety of administrative duties as required by daily operations.
Communicating with customers in a respectful and professional manner.
Coordinating office activities and schedules, as requested.
Coordinating survey and audit related document flow between branch offices, laboratories, and customers as necessary.
Reviewing, editing, and issuing survey and audit reports and documents as required by company policy; confirming calculations in draft survey spreadsheets; processing invoices through accounting and assuring same are issued for cases handled.
Filing survey and audit folders in a logical and timely manner, where applicable; update the status of the case in the database in line with current procedures.
Ensure hours worked are allocated in the system in a timely manner, and as required by Human Resources and Payroll.
Reviewing and distributing incoming mail and emails as assigned.
Coordinating the purchasing of office supplies, etc.
Independently responding to emails, letters, and general correspondence of a routine nature.
Packaging and shipping mail, UPS, FedEx, etc. items as needed.
Ensuring employees follow Company policies and procedures as outlined in the Integrated Management System.
Maintaining a safe environment.