Administrative Assistant - STEM

Dine College•Chinle Agency, AZ

About The Position

The role of the Administrative Assistant is to be a positive representative of the School of STEM, and college community. Assists the School Dean; be self-motivated worker and have the ability to make independent judgments; Manage workflow daily, ensuring that deadlines are met and work is completed correctly; Assist in training faculty & staff members and new hires; Implements and monitors programs as directed by management, and see the programs through to completion; Generate memos, emails, and reports when appropriate; Assume responsibility for maintenance of office equipment, including computers, copy machines; Maintain office supplies by checking inventory and order items; Respond to questions and requests for information; Answer incoming and assume other receptionist duties when needed.

Requirements

Five (5) years of general office experience as administrative assistant or in a related field two to three years of experience in a higher education institution in the STEM.
Professional in communicating and being positive working with students, staff, and faculty.
Promotes and engages in teamwork.
Maintains organizational system within the office setting for all major functions.
Performs duties and responsibilities in an accurate and timely manner.
Plans time effectively and initiates ways to improve procedures.
Understand the basic accounting.
Effective written, spoken, and non-verbal communication skills.
Problem-solving and decision-making skills.
MS Office 360, Outlook, Canva, or equivalent internet/AI tools, knowledge of online teaching platforms (canvas, zoom, Blackboard) is plus.
Commitment to the Dine College and School of STEM's mission and to advancing health equity through education, research, and service.
Demonstrated understanding of inclusive, and community-based pedagogical approaches.
Strong interpersonal and collaboration skills with faculty, students, and community partners.
Ability to manage multiple priorities, adapt to change, and sustain attention to detail while contributing to dynamic team-based and community-focused efforts.

Nice To Haves

Associate of Science Degree in STEM or in business, related field, required.
Oral fluency in Navajo is highly desirable, but not mandatory.
Navajo/American Indian preference is exercised but not mandatory.
Bilingual and bi-literate Navajo preferred, but not mandatory.

Responsibilities

Be a self motivated worker and make independent judgements
Ability to multi-task
Set work priorities
Problem solve
Practice confidentiality & discretion of
Conduct orientations for new faculty and staff related to order supplies, equipment, etc.
Create complete itinerary travel coordination for faculty
Follow up on details
Take minutes & agendas if required setup Zoom links for the meeting
Provide data-driven information for the School of STEM
Coordinates communication among personnel and students at all campuses & sites
Coordinates Articulation Task Force meetings
Participates in Career Days and registration
Participates in Recruitment
Works with branch/center faculty and adjunct faculty during summer school sessions
Assists in College-wide events such as inter-campus, academic achievement, graduation, etc.
Manages specific daily operations of a School: organizes communication among faculty and college personnel through tracking phone messages, email, and Dine College shared files, etc.
Distributes inter-office and U.S. postal mail; photocopies material as requested.
Maintains electronic filing for division documents and correspondences.
Assists students in connecting with faculty and directs students to appropriate college areas for support.
Follows-up on documents to ensure they flow through the College system in a timely manner.
Help design a Marketing Plan for strategic planning under the School.
Work on a PowerPoint for the Division for Recruitment.
Update Division programs Brochures.
Will be required to keep timesheet for the Student Worker(s).
Maintains specific general operations: Uses office software such as MSWord, MSAccess, MSPowerpoint, Outlook, Sofdoc, Jenzabar program.