Administrative Assistant, TV/Film/Visual Media

Broadcast Music, Inc. • Beverly Hills, CA

8d

About The Position

Assists the Film, TV, & Visual Media department by performing primarily administrative duties.

Requirements

• Bachelor’s Degree or equivalent preferred.
• Minimum two years’ administrative experience.
• Strong administrative and organizational skills with attention to detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office
• Must have great customer service skills; problem solving and troubleshooting skills.
• Able to establish a professional, constructive, personable and informative relationship with affiliates, internal corporate relations, departmental employees and management.
• Able to work independently and with good judgment
• Ability to prioritize multiple assignments to meet deadlines, including special projects and events
• Strong typing and proofreading skills

Nice To Haves

• Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets, preferred
• Working knowledge of the music industry, preferred

Responsibilities

• Handles daily incoming general calls, mail, faxes and e-mails regarding statements, cue sheets, membership, applications, publisher information and anything that pertains to film/TV royalties.
• Communicates regularly with BMI staff, BMI affiliates and foreign societies via telephone and in writing
• Researches copyright and royalty matters
• Prepares reports, questionnaires and correspondence
• Provides required business documents
• General office duties (i.e., phones, faxing, filing, etc.)
• Assist with special projects, as required
• Screens incoming calls and responds appropriately following established procedures and guidelines.
• Contributes to organizing and maintaining files and contact database.
• Generates expense reports, check requests, value letters and department related correspondence.
• Assists with special projects and event coordination.
• Researches information on composers, songwriters, publishers, films, television and soundtracks as needed.
• Greets scheduled visitors.
• Assists with workshops, including; videotaping, securing supplies, and on-site participation.
• Regular attendance; schedule flexibility to support special events as needed outside of normal business hours.
• Other duties as assigned.
• Supports our BMI Core Values and cultivates a culture of diversity and inclusion.

Benefits

• Health, dental, and vision insurance
• 401K with employer match
• Flexible spending accounts
• Paid vacation and paid sick/personal time
• 12 paid calendar holidays
• Paid volunteer time off
• Summer hours that offer more time for fun in the sun
• Company paid life insurance
• Up to 12 weeks paid parental leave
• Tuition assistance for qualified team members
• Commuter benefits (New York)
• Amazing and engaging culture
• Employee Resource Groups

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees