Administrative Assistant

IEM

10h•$22 - $26•Remote

About The Position

IEM is looking for a Full-Time Administrative Assistant to work with our Disaster Recovery team; the preferred candidate will have at least three (3) years of experience providing administrative support and expertise.

Requirements

Degree: A high school diploma or equivalent.
Experience: Three (3) years of experience performing customer service, administrative and/or clerical work.
Experience and Degree Substitution: An equivalent combination of education, experience, and training that demonstrates the required knowledge, skills, and abilities necessary to effectively perform the duties and functions of this position may be considered.
Ability to acquire and implement a working knowledge of applicable Program rules and regulations.
Demonstrate strong organizational and administrative competencies inclusive of exceptional record keeping, scheduling and task tracking capabilities, excellent written and oral communication skills and commitment to teamwork and excellence in responsibilities.
Ability to multitask and work independently while providing excellent customer service.
Intermediate level skills with various database and program management tools such as SmartSheet, Power BI, SharePoint and other Microsoft Office Suite products.
Live within the United States including any US territory
Work from a personal/home office location
All personal office / at home work environments require the ability to maintain minimum Internet speeds of 25 Mbps upload and 3 Mbps download, as well as a ping rate of 100 ms or less during working hours, regardless of the type and number of devices using your Internet connection. You must also have account privileges and access to your Internet service provider account during working hours for the purpose of maintaining the Internet connection, if needed.

Nice To Haves

Experience supporting construction management activities
Resident of California
Experience with Disaster Recovery programs

Responsibilities

Provides clerical support such as handling incoming and outgoing mail and scanning and uploading documentation into the system of record.
Provides administrative support to the Program leadership.
Schedule/attend/take minutes during meetings
Assist with program training development and tracking
Provide written and verbal communications support
Document editing for policies and procedures
Manages and maintains data collection and reports as required.
Relays communications to staff on behalf of Program Managers and other leads.
Manages several tasks simultaneously and remains flexible to learning new task assignments.
Performs other duties as assigned.