ADMINISTRATIVE ASSISTANT (FULL TIME)

Compass Group•Dallas, TX

12d•$22 - $24•Onsite

About The Position

CULINAIRE provides upscale food and beverage management services to a very diverse collection of national accounts to include art museums, cultural landmarks, hotels, performing theaters, restaurants, and special event venues. While our portfolio is diverse, the one constant in every operation that we manage is our total commitment to our associates to put their career path, safety, and success as top priority, and to our client to provide top quality food product and service to our customers and guests. Job SummarySummary: Responsible for clerical functions and administrative support of food service programs.

Requirements

Prior experience in banquet or catering is preferred.
Proficient in Microsoft Office.

Responsibilities

Answer telephones and direct inquiries in a professional and client centric manner.
Manages written communications efficiently and effectively.
Attends client site visits as needed.
Prepares, distributes, and maintains accurate invoices and records.
Coordinates Banquet Event Orders and all related updates.
Transfers invoice information to accounting.
Assists with event setup and client contact as needed.
Ensures guest satisfaction.
Maintain confidential personnel files.
Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
Assist with staffing, including finding staff when employees call out on short notice.
Work effectively and maintain good working relationships with co-workers, administrators, and Supervisor..
Perform daily bank deposit reconciliation.
Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
Perform monthly vendor statement reconciliation.
Prepare monthly state claim form for reimbursement.
Assist in preparation of end of month financial reports.
Attend in-service and/or safety meetings as required.
Maintain clean and safe work environment; ability to perform job safely.
Performs other duties as assigned.