Administrative Assistant (54496)

YSS • Des Moines, IA

5d

About The Position

Chaos tamer, task juggler, and all-around office superhero. YSS is looking for an Administrative Assistant to join our Youth Opportunity Center team! The organizational backbone of the office, the Assistant keeps day-to-day operations running smoothly. They handle scheduling, correspondence, data management, and general clerical tasks, support staff and leadership, and serve as a friendly, professional point of contact for visitors and clients.

Requirements

• High School Diploma or equivalent
• At least two years of administrative or office experience
• Knowledge of administrative systems and procedures
• Proficiency in Microsoft Office and databases
• Friendly, professional customer service

Nice To Haves

• Associate’s degree in a related field
• Strong written, verbal, and interpersonal communication
• Collaborate effectively and work well with others
• Solid organizational skills and attention to detail
• Manage multiple priorities and meet deadlines
• Think critically and solve problems
• Work independently and on a team
• Maintain confidentiality and discretion
• Be rooted in purpose and driven by equity, inclusion, and positive social impact
• Bring humility, respect, and cultural awareness to every interaction
• Speaks a language in addition to English (especially one spoken in our communities)

Responsibilities

• Warmly welcome visitors, youth, and volunteers; answer phones and direct inquiries to the right staff or services
• Act as a liaison with community partners, providing program information and referrals
• Maintain accurate electronic and paper files, databases, and tracking systems
• Manage scheduling, correspondence, and general office paperwork
• Prepare documents, type grant reports, and assist with statistical reports
• Send reminders for routine report due dates and advise leadership of operational needs
• Take and distribute meeting minutes; assist with meeting agendas
• Keep the center clean, welcoming, and organized
• Manage van keys and ensure proper check-in/out procedures
• Maintain office supplies and program inventory

Benefits

• Supportive leadership team and mission-driven culture.
• Flexibility and autonomy in a collaborative environment.
• Competitive salary
• Comprehensive benefits.
• Health insurance
• Voluntary dental insurance
• Voluntary vision insurance
• Life insurance and long-term disability coverage
• Supplemental accident, critical illness, and hospital indemnity insurance
• Professional liability insurance coverage
• Flexible spending account/health savings account
• Supplemental compensation award
• Generous Paid Time off and Leave
• Four weeks of paid time off (PTO)
• Volunteer time off
• Paid holiday leave
• Birthday holiday
• Wellness Program Opportunities
• Paid membership to the Athletic Club of Ames
• Employee Assistance Program for all employees
• Flu shots
• Mental health support
• YSS is a Public Service Loan Forgiveness qualified employer.
• 403(b) retirement offerings

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED