Administrative Assistant - Agronomy Department

Desert Mountain Club•Scottsdale, AZ

6d•Onsite

About The Position

Join the Agronomy team at one of the largest, most beautiful, and top private country clubs in North America, Desert Mountain Club, as an Administrative Assistant! Desert Mountain Club consists of Seven signature golf courses. We offer terrific benefits like Health Insurance, a FREE onsite medical clinic for all employees & their dependents, 401k match, Free employee meals during shifts, tuition reimbursement, and so much more! In this role, you will be responsible for administrative operations in the Agronomy Department. The ideal candidate will radiate energy and genuine friendliness. High attention to detail, and a talent for multitasking with grace under pressure. At least 3 years of administrative / coordinator, in-office experience i.e. (utilizing a computer, answering phones, filing, ordering, etc.). Hotel or private club experience preferred. Must have a Valid Driver's license. BENEFITS Join a top 10, 5-Star Platinum Club of America and be a part of an exciting, challenging, and rewarding experience PLUS enjoy excellent benefits: Competitive pay Time Off - PTO and Sick Pay Annual Education Scholarship Professional Development Scholarship Tuition Reimbursement Medical, dental, and vision coverage Medical FSA and Dependent Care FSA FREE onsite medical clinic to all employees & their dependents FREE employee meals during shifts FREE golf and tennis Rosetta Stone Matching Retirement 401K Plan Retail discounts Pet insurance Employee uniforms provided Please note, that benefits are dependent on your DOL Status (ex. Full-Time, Part-Time, Seasonal). We believe our teammates are our greatest asset and are committed to fostering a culture of care, respect, and positivity with a sincere focus on the safety, health, and professional growth of every teammate. If you’re looking to join an incredible team, then Desert Mountain is the place for you!

Requirements

The ideal candidate will radiate energy and genuine friendliness.
High attention to detail, and a talent for multitasking with grace under pressure.
At least 3 years of administrative / coordinator, in-office experience i.e. (utilizing a computer, answering phones, filing, ordering, etc.).
Must have a Valid Driver's license.

Nice To Haves

Hotel or private club experience preferred.

Responsibilities

Prepare and submit purchase orders and chargebacks to the appropriate department in accordance with Desert Mountain standards.
Maintain bulletin boards with updated employee information mandated by law.
Process T & E’s and check requests for payment.
Input invoices in the computer.
Monitor fuel tank storage and supplies to assure appropriate fuel inventories.
Check fuel tank monitoring systems for operational accuracy.
Maintain supplies and materials for the maintenance facilities and office operations.
Monitor budgets/drill downs.
Answer and direct telephone calls.
Order supplies as directed by Agronomy management team within budgetary limitations.
Prepare, compose, and distribute letters, documents and Agronomy maintenance reports as directed.
Organize mandatory training with the Arizona Department of Agriculture for the Worker Protection Standard.
Monitor the use of agricultural products to include fertilizer and plant protectants to ensure safety and compliance.
Conduct capital improvements by coordinating with contractors and facilitating the completion of contracts as per specifications.
Assist Director of Agronomy and all agronomy managers with communications to members and staff regarding agronomic operations and golf course conditions.
Assist Director of Agronomy, Superintendents, Assistants, and employees as needed.
Other duties as assigned by management.