Administrative Assistant - Department of Physician Assistant Studies

Quinnipiac University • North Haven, CT

4d • $27

About The Position

Quinnipiac University invites applications for the position of Administrative Assistant. The Department of Physician Assistant Studies seeks a highly organized, detail‑driven Administrative Professional to serve as the department’s primary receptionist and operational support lead. This role is central to ensuring smooth daily operations, providing exceptional front‑line service, and maintaining accurate academic, clinical, and financial records. A proactive, resourceful individual who thrives in a fast‑paced academic environment will be well‑suited for this role. About Quinnipiac: Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,700 students in more than 100 degree programs through its Schools of Business, Communications, Education, Computing & Engineering, Health Sciences, Law, Medicine, Nursing and the College of Arts & Sciences. Our 21 Division I teams have achieved remarkable success, boasting multiple conference titles. This includes a 2023 NCAA National Championship win in ice hockey, a three-time defending national champion women's rugby team, and a trip to the Sweet 16 for our women's basketball team. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review. The Wall Street Journal ranked Quinnipiac #51 among the best colleges in the nation, and second in Connecticut, for our exceptional graduation rate, salary impact, learning facilities, career preparation and learning opportunities. The university is in the midst of program expansion and renewal for both traditional and adult learners, the development of innovative strategic partnerships, and just opened a South Quad with three new buildings. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X.

Requirements

• High School Diploma or GED required
• Demonstrated experience in administrative support, office coordination, or academic program operations.
• Strong organizational skills with the ability to manage multiple tasks, maintain accurate records, and ensure timely completion of assignments.
• Proficiency with office software and database systems, including data entry, record management, and report preparation.
• Excellent written and verbal communication skills, with the ability to prepare professional correspondence, reports, and forms with accuracy and attention to detail.
• Ability to handle confidential information with discretion and sound judgment.
• Proficient with Microsoft Office including Outlook, Word, Excel, and OneDrive.
• Skill in coordinating schedules, meetings, travel arrangements, and event logistics.
• Familiarity with processing purchase requisitions, reconciling invoices, and tracking expenditures.
• Strong customer‑service orientation, including the ability to greet visitors, answer inquiries, and route calls effectively.
• Ability to work independently, take initiative, and problem‑solve in a fast‑paced environment.
• Capacity to manage multiple stakeholders, including faculty, students, clinical sites, and external partners.
• High level of accuracy in proofreading, formatting, and document preparation.
• Proven ability to collaborate effectively with individuals from varied backgrounds.

Responsibilities

• Receptionist for the Department of Physician Assistant Studies.
• Correspondence, reports, forms, examinations with work edited for accuracy, format, spelling, punctuation and construction and all completed in a timely manner.
• Organize and maintain a filing system for all program, clinical sites and preceptors, faculty and internal students’ records assuring rapid retrieval of all materials.
• Prepare various professional reports including gathering data and setting up format.
• Maintain computer database consisting of student records, admissions, clinical preceptors, clinical sites, adjunct faculty, test item bank, graduate surveys and patient encounters using University selected software.
• Review and route incoming mail for appropriate distribution and action.
• Prepare, process and expedite purchase requisitions and requests for payment.
• Reconcile all invoices and charge expenditures to appropriate accounts.
• Arrange conferences, meetings and travel arrangements as required, notify participants and prepare the required materials.
• Answer and route telephone calls and messages which must be kept accurate and confidential at all times.
• Relay information and answer questions within the scope of knowledge on telephone and in person.
• Assist in supervision of student workers in area.
• Upon discretion of supervisor compose routine correspondence.
• Coordinate the processing of clinical site affiliation agreements and instructional faculty contracts.
• Other duties as assigned.

Benefits

• We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED