Administrative Assistant (Part-time 15hr / week)

The Little Milk Bar • West Jordan, UT

13h • $18 • Onsite

About The Position

At The Little Milk Bar, we're more than just an e-commerce brand—we're a movement. Founded by women, our mission is to empower breastfeeding parents everywhere. Join us at The Little Milk Bar as the right hand to our Founder and CEO! We're seeking an enthusiastic Assistant to provide comprehensive support to our CEO in various areas. This dynamic role involves managing calendars, arranging travel, running errands, screening emails and assisting with meeting preparations. Additionally, you'll play a vital role in event planning and coordination, including brand photoshoots. If you're organized, proactive, and ready to dive into a fast-paced environment, this could be the perfect opportunity for you to shine alongside our visionary CEO. Apply now to become an integral part of our team!

Requirements

• Proficient in GSuite applications, including Google Calendar, Gmail, Sheets, and Docs
• Demonstrated ability to learn new tasks and absorb information efficiently
• Strong computer skills for effective task management
• Clear and concise communication skills, both written and verbal
• Exceptional organizational and time management abilities
• Commitment to discretion and confidentiality in handling sensitive information
• Methodical approach to organization and task prioritization
• Able to nurture brand relationships with creatives
• Proficient in multitasking and adapting to changing job demands
• Capable of working independently or collaboratively within deadlines
• Proactive mindset with the ability to delegate tasks as needed

Nice To Haves

• Previous experience as an executive assistant, personal assistant, or in a similar role
• Killer organizational skills

Responsibilities

• Assist in scheduling and coordinating photo/video shoots, including booking photographers, videographers, models, and locations
• Screen incoming executive communications (emails) and manage highly confidential information as requested
• Manage CEO's calendar, ensuring accuracy and keeping it up to date
• Schedule meetings as needed, coordinating logistics and sending out invitations
• Occasionally run errands between our West Jordan office and warehouse in Lehi
• Arrange travel accommodations for CEO, including booking flights, hotels, and rental cars
• Assist with preparing for meetings by gathering necessary materials and information
• Participate in occasional event planning, coordinating logistics and ensuring smooth execution
• Provide assistance with onboarding new employees, including creating new email accounts and granting access to necessary tools and systems

Benefits

• 15 hr/week
• This job is in office Monday - Friday, no remote positions will be considered.
• Get to work in a fun and exciting work environment where we value our employees, where their talents aren’t just recognized, but celebrated.
• At our company, we prioritize the well-being and fulfillment of our team, creating a culture where you'll not only thrive but also feel valued and appreciated every step of the way.
• Work with a kickass team that works hard, but gathers for a good toast to celebrate our successes.
• Work with an early-stage, growing company

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed