Administrative Assistant - Construction Division

M & B Services • Clarion, PA

2d

About The Position

The Administrative Assistant for the Construction Division provides essential support to the operations team, project managers, field staff, and leadership by managing reporting, documentation, data entry, and administrative workflows. This role requires a detail-oriented, proactive, and highly organized professional who excels in a fast-paced environment and handles multiple priorities with confidence.

Requirements

• High school diploma or equivalent; Associate’s in Business Administration or Construction Management preferred.
• Proficient in Microsoft Excel, including functions, formulas, and reporting tools.
• Experience or knowledge of construction-related systems: PPCC, ECMS, HeavyJob, HeavyBid and/or QuickBooks strongly preferred .
• Excellent attention to detail with strong organizational and multi-tasking skills.
• Ability to manage confidential information with discretion.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Highly adaptable, with a continuous improvement mindset.
• Strong problem-solving skills with a proactive attitude.
• Friendly and approachable demeanor
• Must be able to spend prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at time

Nice To Haves

• Associate’s in Business Administration or Construction Management
• Experience or knowledge of construction-related systems: PPCC, ECMS, HeavyJob, HeavyBid and/or QuickBooks

Responsibilities

• Prepare, compile, and maintain reports, correspondence, spreadsheets, and documentation.
• Serve as a key liaison between construction staff, office personnel, and senior leadership for administrative reporting.
• Coordinate information flow across departments and ensure data accuracy and timeliness.
• Utilize construction-specific systems such as PPCC (Project Production Control Center), ECMS, HeavyJob, and HeavyBid to support operations tracking, reporting, and documentation.
• Assist with data entry and reporting within QuickBooks.
• Maintain project dashboards, checklists, and spreadsheets.
• Work collaboratively with project teams, estimating, accounting, and project managers.
• Respond to internal requests for information, documents, and reports.
• Support general office duties including phone coverage, filing, scanning, copying, and records management.

Benefits

• supportive work environment
• robust benefit package

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED