Administrative Assistant

Strive Pharmacy-posted 8 days ago
Full-time • Entry Level
Gilbert, AZ
501-1,000 employees
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The Administrative Assistant provides support for the Executive Leadership team with a primary focus on Vice Presidents, while ensuring smooth day-to-day office operations. This position requires a highly organized, detail-oriented professional who demonstrates strong follow-up and follow-through, excellent written and email communication skills. The ideal candidate is proactive, dependable, and maintains a can-do attitude—even when handling repetitive or routine administrative tasks.

  • Answers and transfers phone calls, screening when necessary.
  • Welcomes and directs visitors and clients in a professional manner.
  • Responds to, resolves, and appropriately directs administrative inquiries and requests.
  • Coordinates and schedules travel, meetings, and appointments for executives, managers, and staff.
  • Provides support for executive meetings, events, and conferences.
  • Purchases and maintains appropriate levels of office supplies and coordinates maintenance of office equipment at all locations.
  • Conducts regular inventory audits to ensure accurate tracking of supplies and materials across departments.
  • Keeps the company fully stocked with necessary supplies, proactively ordering replenishments as needed.
  • Manages company swag, including ordering, organizing, counting, and distributing branded items for events and internal needs.
  • Manages vendor relationships to ensure efficient ordering, delivery, and service quality.
  • Performs light facility management duties as necessary and assigned.
  • Ensures timely and accurate completion of projects, demonstrating strong follow-up and accountability.
  • Handles confidential and sensitive information with discretion and integrity.
  • Responsible for assisting with special projects such as process improvements and event logistics
  • Performs other related duties as assigned.
  • 2+ years of equivalent experience in an administrative role.
  • Proficiency in G-Suite and email communication skills required.
  • Familiarity with office technology and software (copier, printer, scanner, etc.).
  • Experience managing multiple calendars for upper-level management
  • Comfortable leveraging technology for task management & collaboration
  • Resourcefulness: Handling unexpected day to day challenges and being able to problem solve
  • Strive Pharmacy provides a comprehensive benefits package that encompasses various perks such as employer paid healthcare coverage available after 30 days of employment, the choice of an FSA/HSA, a voucher for new hire scrubs (if applicable), parental leave, a 401(k) plan with matching contributions, and the benefit of weekends and holidays off.
  • FREE COMPOUNDED MEDS to employees and immediate family members.
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