Administrative Assistant

McClain Bros•Levittown, PA

18d•$16 - $19

About The Position

McClain Bros, a family-owned company with over 26 years of experience in plumbing, heating, HVAC, electrical work, and home remodeling. We provide emergency services, hydro jetting ,maintenance plans, backflow testing, and sewer scoping. Our state-of-the-art equipment allows us to offer services that many other companies still dream of. We are looking for employees who are looking to invest in themselves as well. We are a fast paced and fast growing company. If you believe you have the skills and mindset required please feel free to apply to this position. Job Summary - Provide exceptional customer service, including greeting visitors and handling phone calls in a professional and friendly manner. - Manage the front desk, including answering and directing phone calls, and responding to emails and messages. - Maintain a high level of accuracy and attention to detail in all administrative tasks, including data entry, filing, and record-keeping. - Utilize Google Suite to create documents, spreadsheets, and presentations as needed. - Develop and maintain an organized and clean office environment, including the reception area and storage spaces. - Demonstrate strong time management skills, prioritizing tasks and meeting deadlines as necessary. - Collaborate with other team members to ensure efficient communication and effective problem-solving. - Perform proofreading and editing tasks to ensure accuracy and quality of office materials. - Troubleshoot and resolve issues with office equipment, including phone systems and copiers. - Perform other administrative tasks as required by the office. PROVIDING OUTSTANDING SERVICE THAT IS FAIR AND HONEST We believe that customers have the right to expect fast yet efficient plumbing and HVAC services. That is why our jobs are handled by carefully picked employees who are knowledgeable, proficient, polite, professional and orderly. We treat our customers with respect in order to achieve long-lasting and productive relationships. Moreover, our company is dedicated to maintaining the integrity of the McClain Bros. name by working with reputable equipment from Rheem and Kohler.

Requirements

Previous experience as an Office Staff or in a similar administrative role is highly preferred.
Strong administrative and organizational skills are essential for this role.
Proficiency in Google Suite is required, and experience with other office software is an asset.
Excellent communication and phone etiquette skills are necessary.
Ability to work in a fast-paced environment and adapt to changing priorities is important.
Must have accounting experience.
Strong administrative and organizational skills.
Proficiency in Google Suite and other office software.
Excellent communication and phone etiquette skills.
Ability to work in a fast-paced environment and adapt to changing priorities.
Strong time management skills.
Experience with front desk operations and phone systems.
Excellent proofreading and editing skills.
Ability to maintain a high level of accuracy and attention to detail.
Must have experience with QuickBooks.

Responsibilities

Provide exceptional customer service, including greeting visitors and handling phone calls in a professional and friendly manner.
Manage the front desk, including answering and directing phone calls, and responding to emails and messages.
Maintain a high level of accuracy and attention to detail in all administrative tasks, including data entry, filing, and record-keeping.
Utilize Google Suite to create documents, spreadsheets, and presentations as needed.
Develop and maintain an organized and clean office environment, including the reception area and storage spaces.
Demonstrate strong time management skills, prioritizing tasks and meeting deadlines as necessary.
Collaborate with other team members to ensure efficient communication and effective problem-solving.
Perform proofreading and editing tasks to ensure accuracy and quality of office materials.
Troubleshoot and resolve issues with office equipment, including phone systems and copiers.
Perform other administrative tasks as required by the office.