Administrative Assistant - Fiat Classical Academy

Archdiocese of Indianapolis•Aurora, IN

24d•Onsite

About The Position

Fiat Classical Academy in Aurora, IN is hiring a highly organized and proactive person to support the Head of Mission and Headmaster in a wide range of tasks in the areas of administration, development, admissions, and student life.

Requirements

Faithful practicing Catholic
Able to preserve confidentiality
Excellent written and verbal communication skills
Able to work with Word, Excel and Google documents, as well as Salesforce and TADS databases.
Attention to detail and thoroughness in accomplishing tasks
Able to determine priorities and meet deadlines

Responsibilities

Represent the school in a professional yet warm manner, when answering the phone and door
Understand the annual cycle of events and needs with the ability to proactively advance tasks pertaining to upcoming events.
Schedule space reservations with the parish
Manage office tasks such as organizing and keeping paper files, making copies and managing the printers
Record-keeping of income and expenses
Prepare checks to pay invoices
Make purchases for administrators and staff
Run errands such as picking up orders, making purchases, and delivering flyers to businesses and schools
Prepare, manage, and execute mailings such as annual tax letters, the annual report, and the end of year appeal (including student's personal letters and families' contacts)
Send information to parishes and schools for admissions and publicity purposes (bulletin announcements, flyers, etc.)
Complete paperwork on behalf of the Head of Mission and Headmaster
Initiate regular check-ins with the Head of Mission and assist in prioritization of item Development
Manage Salesforce platform for donor and admissions information, including data entry, tracking and running of strategic reports.
Keep track of donor correspondence, including writing thank you notes
Plan an annual event to thank benefactors
Assist with the annual Gala Admissions
Coordinate scheduling of preview days and family tours
Annual set-up and management of TADS online portal for financial aid and tuition management
Collect family information and complete online Choice Scholarship (voucher) applications Student Life
Manage Safe Parish database and volunteer onboarding