Administrative Assistant - Fiat Classical Academy

Archdiocese of IndianapolisAurora, IN
24dOnsite

About The Position

Fiat Classical Academy in Aurora, IN is hiring a highly organized and proactive person to support the Head of Mission and Headmaster in a wide range of tasks in the areas of administration, development, admissions, and student life.

Requirements

  • Faithful practicing Catholic
  • Able to preserve confidentiality
  • Excellent written and verbal communication skills
  • Able to work with Word, Excel and Google documents, as well as Salesforce and TADS databases.
  • Attention to detail and thoroughness in accomplishing tasks
  • Able to determine priorities and meet deadlines

Responsibilities

  • Represent the school in a professional yet warm manner, when answering the phone and door
  • Understand the annual cycle of events and needs with the ability to proactively advance tasks pertaining to upcoming events.
  • Schedule space reservations with the parish
  • Manage office tasks such as organizing and keeping paper files, making copies and managing the printers
  • Record-keeping of income and expenses
  • Prepare checks to pay invoices
  • Make purchases for administrators and staff
  • Run errands such as picking up orders, making purchases, and delivering flyers to businesses and schools
  • Prepare, manage, and execute mailings such as annual tax letters, the annual report, and the end of year appeal (including student's personal letters and families' contacts)
  • Send information to parishes and schools for admissions and publicity purposes (bulletin announcements, flyers, etc.)
  • Complete paperwork on behalf of the Head of Mission and Headmaster
  • Initiate regular check-ins with the Head of Mission and assist in prioritization of item Development
  • Manage Salesforce platform for donor and admissions information, including data entry, tracking and running of strategic reports.
  • Keep track of donor correspondence, including writing thank you notes
  • Plan an annual event to thank benefactors
  • Assist with the annual Gala Admissions
  • Coordinate scheduling of preview days and family tours
  • Annual set-up and management of TADS online portal for financial aid and tuition management
  • Collect family information and complete online Choice Scholarship (voucher) applications Student Life
  • Manage Safe Parish database and volunteer onboarding
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