Administrative Assistant - Big Sur

Guest Services, Inc.•Big Sur, CA

6d•$20•Onsite

About The Position

The Administrative Assistant is the first point of contact at the unit, and is responsible for the administrative tasks assigned to support the unit. ESSENTIAL FUNCTIONS Responsible for daily sales reports . Handle deposits and armored car pick ups. Keep records and execute administrative policies determined by management Adhere to and promote GSI Hospitality Standards. Screen incoming calls and correspondence, and respond independently when possible. Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitors compliance. Create and maintain database and spreadsheet files for revenue management and Sales and marketing. Run all required weekly and monthly reports for analysis and distribution Act as an onsite Human Resources Assistant: maintaining and executing changes to employee files, recruiting, Workday oversight Oversee Employee Housing placement, housing policy enforcement, and housing inspections Take and transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents. Maintain office equipment and supplies. Required to learn new software systems and become proficient as assigned Answer phones with a polished manner, and accurately transfer high volume of calls to the appropriate departments. Operate multi-extension phone system. Perform administrative tasks as assigned by management team. Maintain awareness of safety issues, and report them immediately to your manager.

Requirements

High School Diploma or GED preferred or previous experience as an administrative assistant or related customer service position
Ability to calculate basic mathematical figures
Computer proficiency with the ability to utilize Microsoft Outlook, Excel, Teams, Word-press, Canva
Great interpersonal skills required, with the ability to communicate effectively with a wide variety of people
Ability to sit at a desk for the entire work day
Reading and writing work-related documents in English
Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English
Constantly communicates and receives verbal communication
Lifting, carrying, and pushing up to 15 lbs. occasionally, up to 30 lbs. seldom
Occasionally stoop, kneel, or crouch
Use hands and arms to reach for, grasp, and manipulate objects

Responsibilities

Responsible for daily sales reports
Handle deposits and armored car pick ups
Keep records and execute administrative policies determined by management
Adhere to and promote GSI Hospitality Standards
Screen incoming calls and correspondence, and respond independently when possible
Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitors compliance
Create and maintain database and spreadsheet files for revenue management and Sales and marketing
Run all required weekly and monthly reports for analysis and distribution
Act as an onsite Human Resources Assistant: maintaining and executing changes to employee files, recruiting, Workday oversight
Oversee Employee Housing placement, housing policy enforcement, and housing inspections
Take and transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents
Maintain office equipment and supplies
Required to learn new software systems and become proficient as assigned
Answer phones with a polished manner, and accurately transfer high volume of calls to the appropriate departments
Operate multi-extension phone system
Perform administrative tasks as assigned by management team
Maintain awareness of safety issues, and report them immediately to your manager