Administrative Assistant

BAE Systems • Village of Endicott, NY

18d • $37,295 - $59,672 • Onsite

About The Position

BAE Systems, Electronic Systems is seeking a highly motivated Administrative Assistant to provide support in many departments across the Endicott site. The position requires proven advanced, working knowledge of Microsoft Office applications, especially Excel and PowerPoint. Must have strong collaboration, high level of judgement, and strong organizational skills. This position also requires a tremendous attention to detail and the ability to meet tight deadlines while balancing multiple priorities. In this role you will also support the team by managing calendars for interviews, onboarding new hires, making travel arrangements and completing expense reports. Knowledge of Coupa and Concur is a plus.

Requirements

• High School/GED and 6+ years of experience
• Requires proven advanced working knowledge of commonly used Microsoft Office applications including an intermediate+ level of Excel and PowerPoint.
• Knowledge and experience with travel and expense applications
• Fast paced work environment, must be well organized and work well under pressure. Exerts normal physical energy associated mostly with sitting and may occasionally stand or walk to perform the work of the position.
• May lift light office supplies weighing up to 15 pounds and/or operate technical equipment such as computers, printers and peripherals.

Nice To Haves

• Associates Degree
• Working knowledge of Concur - travel software
• 5+ years of experience performing administrative duties supporting on site and remote teams.

Responsibilities

• Organizational skills – ability to prioritize tasks, manage calendars, schedules and keep track of documentation (filing – electronically)
• Proficient with office software such as Microsoft Office Suite and email protocol, web-based applications and business processes and the use of office equipment
• Communication skills – ability to communicate effectively with all levels of employees, internal and external customers, with clear and concise command of grammar
• Sound interpersonal skills and ability to develop and maintain relationships
• Adaptable in handling multiple tasks and customers without compromising quality, operating independently using judgment and time management
• Timeliness, accuracy and attention to detail – approaching tasks from start to finish with proficiency, such as data entry and proofreading documents
• Plan and manage internal and external events and provide hospitality
• Maintain and order office, supplies and/or arrange catering

Benefits

• At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees