Administrative Assistant (20 hours/week)

Mountain Community Health • Bristol, VT

11h • Onsite

About The Position

We have a new position available for a part-time Administrative Assistant to support our leadership team and strengthen internal operations.
This is an internal, non-patient-facing role focused on administrative execution, coordination, and follow-through. The position supports operations, clinical support, and HR/compliance by ensuring required processes are completed, documented, and tracked, allowing leaders to focus on strategy, quality, patient care, and compliance oversight.
You will not be asked to interpret regulations, make compliance or credentialing decisions, set priorities, or manage staff. Your role is to execute, track, and organize so nothing falls through the cracks.
MCH is a small, mission-driven federally qualified health center serving rural Vermont. We are intentionally building systems that support our staff, reduce burnout, and improve care for our community. This role offers meaningful work, clear expectations, and the opportunity to contribute to a fast paced, friendly, values-driven organization.

Requirements

• High school diploma or equivalent required; associate degree or relevant coursework preferred
• Strong organizational skills with attention to detail and follow-through
• Ability to manage multiple tasks and deadlines independently
• Clear, concise written communication skills
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Power Point, Teams, Sharepoint)
• Comfort working in a structured, delegated role with clear boundaries
• Professional discretion, reliability, and sound judgment regarding confidentiality
• Minimum of two (2) years of experience in administrative, office support, or coordination roles

Nice To Haves

• Associate degree or relevant coursework preferred
• Experience supporting multiple stakeholders or departments preferred
• Experience in healthcare, nonprofit, or mission-driven organizations preferred

Responsibilities

• Provide administrative support to senior leaders (CEO, Medical Director, HR Director, Operations Director, CFO) through coordination, documentation, and administrative follow-through
• Prepare meeting agendas, capture concise notes (decisions and action items), and track follow-up
• Support onboarding for all staff by managing checklists, documentation, and timelines
• Maintain organized onboarding/offboarding checks, credentialing and training records; track deadlines and expirations
• Organize shared files, templates, and internal documentation
• Support efficient internal communication and coordination

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED