Administrative Assistant

Sacred Path Indigenous Wellness Center-posted 2 days ago

$20 - $25/Yr

Full-time • Entry Level

Onsite • Long Beach, CA

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The Administrative Assistant at Sacred Path Indigenous Wellness Center plays a crucial role in providing administrative and organizational support to ensure the smooth functioning of the agency's operations. This role involves assisting in various administrative tasks, maintaining records, coordinating communication, and contributing to the efficient operation of the agency's programs and services. They are responsible for gift card purchases/distribution, ensuring the timely submission of timesheets/invoices, and tracking credit card purchases and documentation. They support programs in fulfilling funding source requirements (e.g., maintaining databases, preparing applications/reports, tracking required information, setting up calendars) and keep the Resource Center Manager and CEO updated on any problems. The Administrative Assistant provides assistance to the Resource Center Manager, CEO and select members of the team. Must be in office, unless otherwise directed by their supervisor or CEO.

Assist in day-to-day administrative tasks such as data entry, document preparation and record-keeping
Attend meetings and take notes
Set up and maintain calendars
Maintain databases and submit reports to fulfill contract requirements
Register clients with Sacred Path and enroll them in the Family Resource Center.
Manage gift card purchase and distribution process, as well as other program purchases
Assist in the logistical planning and coordination of agency events, workshops, and training sessions
Assist with food preparation or pick ups for events, set up, clean up for workshops or events when needed
Help prepare materials (e.g., flyers, sign-in sheets), set up venues, and provide on-site support during events.
Maintain communication with internal staff to facilitate smooth operations
Attend outreach/workshops/events as needed.
Schedule Zoom meetings
Assist in coordinating office equipment, maintenance and repairs
Assist with administrative support for the Sacred Path DayCare facility
Assist in processing invoices & reimbursements; tracking expenses and maintain accurate financial records.
Handle sensitive client and personnel information with discretion and maintain strict confidentiality
Ensure compliance with agency policies, procedures, and relevant regulations
Keep the Supervisor/CEO well informed regarding activities, pending issues and potential problems.
Complete tasks by the deadline and work with the team to meet goals.
Occasional evening and or weekend work may be required
Other duties, as assigned or required, to fulfill the mission of Sacred Path.

Minimum 3 years experience in administrative roles or office management
Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, Zoom
Strong organizational skills with attention to detail and accuracy
Ability to type at least 30 words per minute
Excellent communication and interpersonal skills
Able to manage multiple tasks, prioritize effectively and use sound judgment
Proactive planner and willing to learn new skills
Experience managing databases and evaluations
Able to work independently and with a team in a professional and efficient manner
Bachelor’s degree

Experience working with the American Indian/Alaska Native community.

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