Administrative Assistant - Brentwood, TN

Vensure Employer Solutions • Brentwood, TN

16h

About The Position

Essential Duties and Responsibilities Administrative Build and maintain Excel contact lists (data only, no pivot tables). Provide support for Marketing & Sales . Manage mass emails for follow-ups and trade show appearances. Create vCards for candidates and clients. Maintain and update 40+ documents . Use Text-Em-All (training provided). Marketing LinkedIn usage is a MUST ; LinkedIn Recruiter is a BIG plus. Indeed usage is a BIG plus. Manage quick LinkedIn posts and email outreach to leads. Follow up with leads via phone if necessary. Assist with light business development and sales support . AirTable experience (training provided). Knowledge, Skills and Abilities Strong proficiency in Excel, Outlook, and Word (assessments will be provided). Adobe savvy (document conversion). Familiarity with ATS systems is a BIG plus. This role requires excellent organizational skills , attention to detail, and the ability to multitask in a fast-paced environment. Education & Experience Excellent Microsoft Office/Outlook experience ( vCard experience is a plus ). Experience with Contracts & NDAs (TelForce uses PandaDoc). Onboarding experience (offer letters, new hire forms). Canva experience is a MUST . Social Media graphics experience is a MUST . ChatGPT/AI experience (training provided).

Requirements

• Strong proficiency in Excel, Outlook, and Word
• Adobe savvy (document conversion)
• Excellent organizational skills
• Attention to detail
• Ability to multitask in a fast-paced environment
• Excellent Microsoft Office/Outlook experience
• Experience with Contracts & NDAs
• Onboarding experience (offer letters, new hire forms)
• Canva experience is a MUST
• Social Media graphics experience is a MUST
• Marketing LinkedIn usage is a MUST

Nice To Haves

• LinkedIn Recruiter
• Indeed usage
• Familiarity with ATS systems
• vCard experience

Responsibilities

• Build and maintain Excel contact lists (data only, no pivot tables)
• Provide support for Marketing & Sales
• Manage mass emails for follow-ups and trade show appearances
• Create vCards for candidates and clients
• Maintain and update 40+ documents
• Use Text-Em-All
• Manage quick LinkedIn posts and email outreach to leads
• Follow up with leads via phone if necessary
• Assist with light business development and sales support
• AirTable

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed