Administrative Assistant

Purdue Research Foundation • West Lafayette, IN

17h • Hybrid

About The Position

Working for the Purdue For Life Foundation offers a unique opportunity to be part of an organization dedicated to empowering Purdue University alumni and fostering a lifelong connection to the institution. By joining our team, you'll have the chance to contribute to a mission that supports educational initiatives, scholarships, and programs that positively impact the lives of Purdue students and graduates. The Foundation's commitment to education and community engagement provides a fulfilling work environment where you can make a meaningful difference in the lives of individuals and the broader community. Additionally, you'll have access to a network of passionate colleagues and the resources needed to drive positive change, making the Purdue For Life Foundation an inspiring and rewarding place to build your career. Your next giant leap starts here.

The Administrative Assistant position offers a great opportunity to begin or grow your career while supporting meaningful work at Purdue For Life Foundation. As part of the fundraising teams for the College of Veterinary Medicine and the College of Pharmacy, you’ll play an important role behind the scenes—helping coordinate meetings, events, travel, and key administrative processes that support donor engagement and advancement efforts. If you enjoy staying organized, working with a collaborative team, and contributing to initiatives that advance education, research, and innovation in animal and human health, this position provides a strong foundation to build valuable professional experience.

Requirements

• Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) to support routine administrative tasks.
• Strong organizational skills with attention to detail in calendar management, record-keeping, expense tracking, and supply coordination.
• Effective verbal and written communication skills, with the ability to interact professionally with diverse stakeholders.
• Ability to follow established processes and procedures while demonstrating adaptability and a willingness to learn.
• Collaborative team player with flexibility to support varying work styles and a proactive approach to problem-solving and asking questions.
• Ability to work in a hybrid work environment working up to 3 days a week in the office.
• High School diploma required.
• 1–3 years of administrative or customer service experience in a professional setting.
• Actively developing skills and understanding of administrative responsibilities while gaining experience supporting multiple individuals or teams.
• Demonstrates a willingness to learn, flexibility to adapt to varying work styles, and a proactive approach to asking questions and improving.

Responsibilities

• Provide routine administrative support to fundraising teams, including calendar management, meeting scheduling, and task coordination.
• Assist with preparing agendas, organizing materials, and supporting logistics for meetings and events, both virtual and in-person.
• Coordinate travel arrangements and process reimbursements under the guidance of a supervisor.
• Process PRF credit card statements monthly for all team members who have a credit card, including gathering receipts and following finance processes and best practices.
• Maintain records, track expenses, and manage supply orders while following established procedures.
• Communicate professionally with internal and external stakeholders, referring questions or concerns to appropriate team members as needed.
• Adapt to the varying work styles of supported team members, demonstrating flexibility and responsiveness in a team-oriented environment.
• Follow clear guidance and processes while developing the skills and confidence to handle routine tasks more independently.
• Develop and maintain liaison relationships with all leadership and staff throughout PFLF, as well as with Purdue University academic partners.

Benefits

• 10 paid holidays per year.
• Accrue up to 22 vacation days a year.
• Traditional pre-tax 403(b) and Roth retirement plans available.
• 10% employer contribution to your retirement plan and immediate vesting.
• Health Savings Account- earn up to $700 annually towards medical expenses.
• Employer funded Preventative Dental and Vision insurance.
• Tuition discounts on eligible programs at Purdue University and Purdue Global for qualified employees, spouses, and dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED