Administrative Assistant

Community Medical Services•Scottsdale, AZ

4h•Hybrid

About The Position

Community Medical Services (CMS) is hiring an Administrative Assistant. This position will support the Executive Leadership Team in a fast-paced and constantly evolving environment. The candidate will be a highly organized and detail-oriented individual. This role is ideal for someone who is proactive, adaptable, and thrives on managing multiple tasks efficiently and accurately while maintaining a high level of professionalism. As part of our mission to help individuals recover from substance use disorders, you’ll thrive in a supportive, engaging, and fulfilling work environment where your contributions are valued.

Requirements

High school diploma or GED required
At least 2 years proven experience as an administrative assistant or in a similar role
Exceptional organizational skills with attention to detail
Ability to multi-task and prioritize effectively in a fast-moving, ever-changing environment
Excellent written and verbal communication skills
Proficient in Microsoft Office Suite and other office technologies
Ability to use AI and other innovative technologies
Strong interpersonal skills and ability to collaborate across teams
Discretion with handling confidential information

Responsibilities

Provide general administrative support to operations team
Manage calendars, schedule meetings, travel and coordinate appointments
Handle incoming calls, emails, and correspondence with clarity and professionalism
Prepare, format, and proofread internal and external documents
Maintain organized filing systems and ensure data accuracy
Order office supplies and manage inventory
Assist with event coordination and logistics
Support project teams by tracking deadlines and deliverables
Adapt quickly to shifting priorities and urgent requests
Perform other duties as assigned in support of business operations