Administrative Assistant - 10 Months Student Services

Hudson Public Schools • Hudson, MA

13h • Onsite

About The Position

Hudson Public schools is seeking a 10 month Administrative Assistant to work in our Student Services department located in the Administrative Building. The Student Services Administrative Assistant performs a variety of duties in support of the Student Services Department and in association with the operation of the schools, staff, students, parents and the public.

Requirements

• A high school diploma/GED required
• Associates/Bachelors degree required
• Three years of related experience in a secretarial, clerical or administrative setting is required.
• Successful completion of Criminal Records Check (CORI), and fingerprints

Nice To Haves

• School or municipal experience is desired.
• An equivalent combination of education and experience may be substituted for these requirements.

Responsibilities

• Coordinates the IEP meetings for the Office of Student Services
• Contacts parents, staff and administrators about cancellations and new IEP meetings
• Answers telephone and forwards calls if necessary.
• Provides information to callers.
• Updates and maintains eSped IEP student record database.
• Serves as a resource on all school based information for students, staff, administration, parents and the public.
• Orders office supplies and school supplies; unpacks and distributes same.
• Maintains confidential personnel and student files.
• Provides secretarial support for Principals and other administrators.
• Generates reports as needed.
• Maintains Office of Student Services calendar of events that impact IEP meetings
• Assists in office to keep IEP process moving when staff are not present
• Performs a variety of related duties
• Support the Coordinators of Special Ed Evaluation and Services (K-5) and (6-12), Team Chair/School Psychologist (PK) and Assistant Director of Student Services (Out of District) through the evaluation and Team meeting process for Preschool through post graduate students.
• Schedule meetings (initial, re-evaluation, annual review and others) throughout the district, prepare, and send appropriate notices to staff and parents.
• Answer phones, take messages and provide information to callers
• Generate appropriate notices for evaluations and meetings determined by the Evaluation Directors.
• Coordinate and copy IEP packets for Evaluation Directors for Team meetings.
• Enters accurate data into IEP program for Indicator and district information.
• Perform a variety of related duties to support the needs of students in a collaborative manner.

Benefits

• 14+ paid holidays
• 3 personal days, 12 sick days, 2 vacation days prorated pursuant to date of hire
• This is a salaried position distributed over 26 paychecks including a lump sum in June to cover summer pay
• Benefit Eligible on start date.
• 30 days to enroll in coverage from start date.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree