Administrative Assistant-Nursing-Full-Time

Kingman Regional Medical Center•Kingman, AZ

19h

About The Position

All KHI employees are expected to perform their respective tasks and duties in such a way that supports KHI’s vision of providing the region’s best clinical care and patient service through an environment that fosters respect for others and pride in performance. The Emergency Department Administrative Assistant provides clerical support to the Department Director and the Clinical Manager.

Requirements

High School Diploma or Equivalent required
Familiarity using Microsoft Office Suite including Excel, and Power Point.
Familiarity with computers, office equipment and medical terminology.
Demonstrate critical thinking, creative problem solving, organizational skills, priority setting, utilization of appropriate lines of authority, and responsiveness to crisis situations.

Nice To Haves

Associates’ degree preferred.

Responsibilities

Maintain complete, organized employee files, including updating individual staff education logs.
Enter employee schedules into Kronos Workforce, appropriately document and track employee absences, time-off requests and call-ins.
NDNQI turnover
ER Dashboard
FTE Spreadsheet
Rounding logs.
Create education book for each department employee.
Maintain education book for completeness ie: staff meetings, CE courses, mandatory hospital programs.
Monitor required certifications for expiration dates and keep copies of certifications.
Assist with tracking of employees for mandatory competencies and certification requirements.
Schedule meetings and reserve meeting space.
Maintain current phone and email list for department staff.
Prepare letters to patients related to results.
Monitor unit’s office supply levels, cost-effectively ordering when necessary.
Organize and maintain employee files by establishing files for new hires, removing files for terminations and filing documents.
Assist leaders with department meetings including typing agenda, setting up audio/visual equipment, minute-taking and preparing handouts.