Administrative Assistant

Oregon Health & Science University•Portland, OR

1d•Hybrid

About The Position

The Midwifery Clinical Support Administrative Assistant is a hybrid position. This Administrative Assistant will support the midwifery faculty clinical practice and managers with scheduling, credentialing, onboarding, and payroll submission as well as general practice support needs. This support is needed for all current and future midwifery practice locations, including the Marquam Hill and Hillsboro Medical Center locations. This position will act as a liaison between the SON Human Resources department and support the Midwifery Practice Manager and Senior Associate Dean for Practice for SON clinical practice outreach.

Requirements

Two years of general office or secretarial experience; OR An Associate’s degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR A Bachelor’s degree and one year of general office or secretarial experience; OR An equivalent combination of training and experience. Note: Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience.
Previous work experience with clinical scheduling and payroll submission
Demonstrated professionalism and integrity
Demonstrated successful work experience with Microsoft Word, PowerPoint, Excel
Well-versed and developed technology skills
Ability to take initiative and ownership of responsibilities
Excellent forecasting, analytical, critical thinking and problem-solving skills
Excellent attention to detail; successful demonstration of experience working in detail-oriented capacity with proven record of accuracy
Excellent interpersonal skills, initiative and the ability to work with diverse groups; students, faculty, staff, community business partners.
Excellent organizational skills; ability to be self-directed and set own work priorities
Ability to multi-task in a fast-paced environment
Ability to be flexible regarding job assignments and support for other co-workers as needed
Successful demonstration of positive teamwork attitude
Ability to work effectively as a team member
Excellent written communication skills
Successful demonstration of effectively working with complex processes
Ability to remain calm and patient in the face of competing demands
Ability to perform the job duties with or without accommodation.

Nice To Haves

A Bachelor’s degree in Business Administration, Management, Public Administration or a field directly related to the position will substitute for two years of the required experience
Scheduling experience

Responsibilities

Clinical Operational Support— General support for the SON Midwifery Faculty Clinical Practices at all practice locations
Assist with the credentialing and onboarding processes for all newly hired midwifery faculty
Organization of all midwifery clinical faculty clinic and on-call schedules at all midwifery practice locations
Qgenda (or other scheduling software) scheduling program
Smart Web scheduling program
Maintain clinic/call statistic spreadsheets
Time Keeping and Payroll submission for all PTO, sick, per diem, and other leave hours for the Midwifery Faculty at all practice locations.
Liaison with SON Timekeeping for complex timekeeping and payroll situations.
Serve as scheduler for online Webex meetings, interviews, and events for Midwifery Faculty practice, take meeting minutes, administrative support for Group Prenatal Care
Process all P-card transactions and reimbursements as directed by the manager/director.
Provide general administrative support to the Midwifery clinical practice
SON Support: Liaison for Human Resources support for all clinical providers in the SON
Supports the Midwifery Practice Manager and Senior Associate Dean for Practice for SON Clinical Practice Outreach: including credentialing, intake/change/term documents, FPPE, OPPE