Administrative Assistant

Lundbeck•Deerfield, IL

2d•$60,000 - $80,000•Hybrid

About The Position

Do you want to join a team where the mission is meaningful, the challenges are complex, and you can directly see the results of your hard work? Lundbeck is a global biopharmaceutical company focusing exclusively on brain health. With more than 70 years of experience in neuroscience, we are committed to improving the lives of people with neurological and psychiatric diseases. Lundbeck employees are inspired and driven by our purpose to advance brain health and transform lives. Join us on our journey of growth! Summary: The Administrative Assistant position provides professional administrative services to improve operating efficiency for the US-based R&D leadership team. This role will report to the VP of US Regulatory Affairs, and under direct supervision, will support leaders across several US R&D teams to plan, prioritize, communicate and organize workloads. Specific support responsibility will be to US teams including US Regulatory, Global Patient Safety, Clinical Operations, and Patients Insights and Quality.

Requirements

High School Diploma/GED
3+ years of administrative experience supporting multiple individuals in a fast-paced environment
Ability to handle day-to-day activities for a busy department while meeting important deadlines on a variety of projects
Proficient in MS Word, Excel, PowerPoint, and Outlook
Clear and professional, written, oral, and interpersonal skills
Solid internet research abilities
Excellent organizational and time management skills with the ability to multi-task
Ability to handle sensitive information with the highest degree of integrity and confidentiality
Demonstrated initiative and flexibility
Ability to work well in a team and hybrid environment
Ability to accomplish set objectives with minimal supervision
Detail oriented and self-motivated

Nice To Haves

3+ years direct R&D department experience
Experience in the pharmaceutical industry
Accredited BS/BA degree

Responsibilities

Maintain cross functional calendars for leaders with US R&D leaders, including Regulatory, GPS, Clinical Operations, Patients Insights and Quality
Schedule, coordinate, and execute hybrid (in-person/virtual) meetings
Serve as the home office/ US based liaison for R&D visitors, which may include scheduling meetings, coordinating travel, and executing necessary visit logistics
Help organize US based R&D team events, along with department leadership
Serve as US based R&D point of contact for new employee onboarding for home office
Create documents and presentations using Word and/or PowerPoint as directed
Coordinate travel arrangements for US based R&D leadership, in line with company travel policy
Compile and process expense reports
Coordinate interview schedules for the US based R&D leadership and their direct reports
Initiate Purchase Orders upon request (including applicable signatures and payment coordination)
Aggregate and submit contracts and SOWs to the appropriate internal systems and track progress towards signature
Support US based R&D team personnel, as needed
Other miscellaneous duties as assigned, including administrative tasks that support US R&D and require home office (non-virtual) support