Administrative Assistant

Sysco • Salinas, CA

11h • $26 - $40

About The Position

The position is responsible for providing administrative/secretarial support to department officer or leader.

Requirements

• High school diploma required.
• Minimum 3 years of professional secretarial experience is required.
• Ability to read and comprehend instructions, correspondence, and memos.
• Able to write correspondence.
• Effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
• Must have strong communication skills, both verbal and written.
• Can add, subtract, multiply and divide into all units of measure, using whole numbers, common fractions and decimals.
• Compute rate, ratio, and percent and to draw and interpret bar graphs.
• Apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Deal with problems involving several discrete variables in standardized situations.
• Proficient in Microsoft products (Word, Excel, PowerPoint, Outlook, Access, and Project).
• Knowledge with tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc.
• Excellent word-processing skills (50 - 60 wpm) and business writing ability, plus accurate and precise proof reading skills.
• Strong organization, analytical, attention to detail and follow up skills.
• Must be able to work on multiple projects concurrently and capable of working with little direct supervision.
• Will communicate with all levels (Presidents, Senior Vice Presidents, Vice Presidents and Directors of all Sysco operating companies and staff levels).
• Profit plan preparation as required.
• Strong sense of urgency and work ethic.

Nice To Haves

• Certified Professional Secretary (CPS) certification preferred, but not required.

Responsibilities

• Provide administrative support to the department as required.
• Establish and maintain complete and accurate filing systems as needed. This will include, but not be limed to attendance records/ transfers, expense reports, customer complaints/ requests, vendor/ supplier contract information, purchase orders, projects, budgets, travel schedules, etc.
• Create and distribute correspondence (memos, letters, presentations, etc.).
• Arrange travel accommodations.
• Answer telephone calls and take messages.
• Open and distribute incoming mail.
• Copy and fax as needed.
• Prepare express mail as needed.
• Other administrative/ secretarial duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED