Administrative Assistant

Alcom LLC•West Riverside, MT

5h•Onsite

About The Position

The Administrative Coordinator provides organizational and administrative support to ensure the smooth daily operations of the office. This role involves coordinating office activities, managing schedules, maintaining records, assisting with communication between departments, and supporting leadership with administrative tasks. The ideal candidate is detail-oriented, proactive, and skilled at multitasking in a fast-paced environment.

Requirements

Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
2+ years of administrative or office coordination experience.
Strong organizational and time management skills with the ability to prioritize effectively.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management systems.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team with strong attention to detail.
Professional, friendly, and approachable demeanor.

Responsibilities

Serve as the primary point of contact for internal staff, visitors, and external partners.
Manage the front desk phone and redirect calls to the appropriate departments.
Manage calendars, schedule meetings, and coordinate appointments for management and staff.
Organize and maintain office systems, records, and files (electronic and paper).
Prepare correspondence, reports, presentations, and meeting materials.
Assist with office operations such as supply management, vendor coordination, and facility requests.
Coordinate internal communications, announcements, and staff events.
Ensure compliance with company policies, procedures, and confidentiality standards.
Provide general administrative assistance to leadership and cross-functional teams as needed.