Administrative Assistant (20 Hour Part-Time) - Fontana East

Action Property Management • San Francisco, CA

1d • $25 - $30

About The Position

The Fontana East Apartment Corporation is seeking a part-time, highly organized Administrative Assistant to assist the General Manager with various property operational tasks. This position is offering up to 20 hours per week with a flexible working schedule within a Monday – Friday work week. The ideal candidate will be flexible in nature as the day-to-day tasks may change and the work load may vary. This candidate must be a team player and willing to take on new challenges each day.

Requirements

• Must be over 18 years of age and successfully pass a pre-employment background check and drug screening.
• Good verbal and written communication skills, skilled in grammar, spelling and letter composition.
• Close attention to detail with discretion in handling confidential property related information.
• Ability to multi-task and communicate efficiently with residents, Board of Directors, building staff, contractors, and General Manager.
• Demonstrate determination in finalizing small or large projects.
• Proven ability to interact in a professional manner with all property related personnel and residents.

Nice To Haves

• Prior property management, real estate or administrative experience a plus.

Responsibilities

• Review and process architectural-remodel, sublease, and other applications from Shareholders for submittal to the Board of Directors or General Manager.
• Answer communications from residents via email and/or telephone.
• Assist the General Manager with drafting resident communications, emergency response notifications, violation notices, etc.
• Organize schedules/calendars and assist with vendor coordination for repairs, maintenance work, etc.
• Review and respond to real estate related inquiries surrounding the sale or purchase of apartments.
• Assist the General Manager with collecting documents for Board meetings.
• Assist with payroll tasks such as following up with staff timecards.
• Organize documents, inventory, historic records, research archived data, etc. belonging to the property.
• Perform off-site tasks upon request of the General Manager such as purchasing stamps, postal needs, office supplies, etc. with Corporation funds.
• Organize documents for inspections, mandates, minor and major projects, etc.
• Cover various management responsibilities in the absence of the General Manager such as following up with work orders, dispatching emergency contractors, inspecting the property, noting violations, communicating emergency related responses to residents, etc.

Benefits

• Comprehensive health benefits and paid time off package for qualifying employees
• On-going hospitality and property management training
• Opportunities for career growth and advancement
• Values driven company culture promoting team work and excellence

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed