Administrative Assistant

AtkinsRéalis

13d • Onsite

About The Position

Join a dynamic team at the heart of our Calgary operations, where collaboration, innovation, and exceptional service shape every workday. As an Administrative Assistant, you will be the welcoming face and organizational backbone of a busy engineering environment, supporting employees, leadership teams, and visiting clients. If you thrive in a fast‑paced setting, enjoy creating a smooth and engaging workplace experience, and want to contribute to impactful engineering and infrastructure projects, this role offers an exciting opportunity to grow your career. This role is five (5) days per week in-person in our Calgary Office, located at 144 4th AVE SW.

Requirements

• Demonstrate strong customer service skills with a proactive and positive approach.
• Apply excellent organizational abilities and attention to detail to manage a variety of tasks.
• Use advanced MS Office skills (Word, PowerPoint, Excel) to support high‑quality documentation and communications.
• Adapt to evolving needs and learn new systems, tools, and processes quickly.
• Commit to working on-site five (5) days per week during core business hours (8:30 a.m.–4:30 p.m.).

Responsibilities

• Coordinate day‑to‑day office operations to ensure an efficient, welcoming, and well‑managed workplace.
• Act as the primary liaison with the landlord and corporate real estate teams to support facility, parking, courier, and general office needs.
• Provide administrative support to project teams by organizing information, tracking documentation, and facilitating effective communication.
• Prepare, format, and distribute correspondence, reports, proposals, presentations, and meeting materials.
• Record, prepare, and distribute accurate meeting minutes to support team alignment and follow‑through
• Support employee onboarding by ensuring completion of orientation and compliance training, assistance for Oracle timesheet management, deliver project controls support through ad hoc tasks (reports, expenses, etc.), and assist with document control by following established policies.
• Contribute to HSE initiatives by assisting with safety requirements, drills, updates, and compliance activities.

Benefits

• Enjoy competitive compensation, employee recognition, and a brilliant range of flexible benefits you can tailor to your health, wellbeing, financial and lifestyle needs.
• Make the most of diverse opportunities for training and professional development to grow your skills and expertise.
• And take advantage of our hybrid working culture and generous time-off policies to balance a fulfilling career with your personal life.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed