Administrative Assistant

CommonSpirit Health • Hot Springs, AR

1d • Onsite

About The Position

As an Administrative Assistant at CHI St. Vincent, a regional health network part of CommonSpirit Health, you will be an invaluable part of the office team. This role involves supporting leadership and ensuring seamless daily operations with kindness and high-quality work. Key responsibilities include managing inquiries, greeting visitors, contributing to stakeholder meetings (from clinical staff to CEO), and utilizing Google Suite to maintain seamless operations and confidentiality. The position requires exceptional organizational skills, a proactive approach to problem-solving, and a commitment to anticipating needs and providing timely, accurate support. CHI St. Vincent has served Arkansas since 1888, is a faith-based, not-for-profit organization, and is recognized as a Magnet hospital, employing high standards of quality and patient care.

Requirements

• High School Graduate (High school diploma or GED, Metropolitan Test, or equivalent)
• At least six (6) months clerical experience which includes demonstrated ability to deal effectively with the public and to learn detailed task, upon hire
• OR at least one (1) year workplace experience that includes demonstrated ability to deal effectively with the public and to learn detailed tasks
• Exceptional organizational skills
• A proactive approach to problem-solving
• A commitment to anticipating needs and providing timely, accurate support
• Ability to utilize Google Suite
• Ability to maintain confidentiality

Responsibilities

• Provides telephone and reception services, directing calls to appropriate staff
• Handling requests and complaints in an efficient, orderly and prioritized manner
• Answers phone promptly and courteously, exercising good judgement and maintaining confidentiality
• Acknowledges all persons entering the office in a prompt and courteous manner
• Sends and receives E-mail and facsimile communications appropriately
• Maintains a pleasant and cooperative working relationship with all persons
• Handles difficult situations tactfully and treats all persons equally and with dignity
• Verifies information accurately
• Accurately and timely enters data
• Maintains records, files, and reports current for easy retrieval
• Disseminates information accurately and distributes to appropriate recipients
• Consistently discusses a difference of opinion without becoming upset, abusive, or otherwise defensive
• Handles unanticipated events and crisis situations in a positive and constructive manner
• Notifies manager or other appropriate person of problem
• Assists with projects, calendars, meetings, equipment, and other assignments
• Facilitates maintenance repair and services and/or ensures adequate inventory of supplies
• Assists co-workers with projects and assignments as designated
• Assists with mailing and/or telephone projects as assigned
• Utilizes available computer systems, office equipment, and other resources in a proficient and effective manner
• Provides correspondence, information and documents to customers as needed
• Accurately types documents, checks, reports, and correspondence as required

Benefits

• benefits that complement and support your work/life balance

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees