Administration - Administrative Assistant - Full Time

Cascadia Senior Living•Silverdale, WA

About The Position

The Administrative Assistant contributes to our joyful and vibrant community by welcoming and directing visitors, employment applicants, sales persons, employees, residents and family members to appropriate locations and parties; and by providing strong support for many community systems and programs.

Requirements

A high school diploma or equivalent.
General computer literacy and good knowledge of Microsoft Outlook, Excel and Word. Working knowledge of office machines (copier, fax, phone system, etc.). Experience with Canva to Intermediate or Expert level.
Good organizational and verbal/written communication skills. Ability to relate positively, effectively and appropriately with residents, families, community members, volunteers and other community staff.
Possesses special interest in, and a positive attitude about, working with long-term care residents and the elderly.
Ability to read, write, speak and understand English. Demonstrates basic computer knowledge and ability and an aptitude to learn company applications.
Pass a criminal background and fingerprint check.
Meets all mandatory health requirements by State regulations.
Ability to work independently (with minimum supervision)
Maintains current Food Handlers Card.

Nice To Haves

Experience with Memory Care residents or Assisted Living residents strongly preferred.

Responsibilities

Welcomes visitors in person or on the telephone. Interacts with visitors, residents and staff in a joyful manner that contributes to our vibrant community.
Provides information to inquiries in support of the marketing and sales effort. Assists with tours at the community.
Maintains employee and department directories.
Operates company phone system to receive & connect incoming telephone calls to proper party.
Maintains safe and clean reception, entry way common areas, hallway, and potentially restrooms.
Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
Enforces appropriate security procedures.
Performs related clerical work such as data entry, filling, sorting and distributing mail. Maintains confidential files for employee and residents, while ensuring accuracy and security at all times.
May conduct preliminary screening of employment applicants.
Assists with move-in paperwork for new residents, orientation, and family members
Assists with Life Enrichment team on planning & guiding activities (including event planning) as needed.
Assists the Business Office Manager with the onboarding process for new hires and maintaining electronic and physical employee files. Keeps current onboarding and orientation packets, and prepares monthly All Staff slideshows and presentation.
Manages the long term care policy reporting.
Help maintain active credentials and training requirements for staff. Updates systems and renewal dates.
Assembles and maintains resident files.
Completes Payscan Entry for invoices and start the invoice workflow in Yardi.
Helps in training other reception staff and ordering supplies for multiple departments as needed.
Other duties as assigned may include assisting residents with move-in or move-out, scheduling appointments, arranging transportation, escorting residents to activities, and assisting with related tasks.

Benefits

Competitive Compensation Program - Actual pay rate will be calculated based on relevant years of experience and education/certification requirements.
Shift differential for night shift employees
Bonus
Shift coverage bonus offered as needed
Medical, Dental and Vision plans
Savings and Spending accounts to set money aside tax-free for health care and dependent care expenses. HSA account includes employer contribution
Sick time accrues at 0.025 hours for every hour worked, available for use after 90-days
Paid time off accrual eligibility at 12 months starting at 0.0326 hours PTO accrued for every hour worked
Floating Holiday: 0.04 hours accrued for every hour worked, up to 56 hours annually to be taken on the days most important to you, eligible upon hire
Time worked on the following holidays is paid at 1.5 times your normal hourly pay: New Year's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day and Christmas
Up to 3 days Bereavement Leave
Employer Paid Life Insurance
Traditional and Roth 401(k) after 12 months and 1000 hours worked, semi-annual enrollment, with annual employer discretionary contribution
Employee Assistance Program
Cascadia Assistance Fund to provide financial help with hardships or continuing education